Shire Jobs

JOB REQUIREMENTS: Job Description Purpose of Position This position provides professional, administrative assistance and serves as the first point of contact for visitors, contractors, and vendor representatives. This position performs highly responsible, administrative tasks, including planning, coordinating and/or directing all office operational activities, communications, supplies, printing, purchasing, report compilation, forms management and technical support. Essential Duties Essential Duties Answer incoming telephone calls and screen visitors at security gates, direct and greet visitors, vendor representatives and/or contractors entering the plant. Coordinate flow of incoming and outgoing correspondence or information between staff, inter and intra-department staff, and outside agencies. Prepare for on-site meetings & trainings including video conferencing/AV equipment setup, overseeing rearrangement of conference room when necessary and arrange/prepare light refreshments and food when required. Monitor training deadlines and provide employee reminders. Monitor / record all completed training. Compose, prepare, and edit various documents, forms, reports, fliers, spreadsheets, graphs, and charts utilizing Microsoft applications such as MS Word, MS Excel, MS Publisher, MS PowerPoint, and Adobe Pro. Provide administrative and limited technical support to plant & field staff. Acts as courier for delivery of mail, reports, supplies, or administrative documents, when needed. Acts as purchasing agent for all office supply, bulk chemical, vehicle and laboratory supplies. Acts as backup purchasing agent to stockroom for all operational, maintenance related supplies, check-in orders and related paperwork. Research/evaluate suppliers by considering price, quality, availability and other criteria. Create, control, organize detailed purchasing records to track order process completion and maintain detailed records for retention. Work with supervisory staff and executive assistant to ensure timely payment of invoices and other accounts payable related issues. Monitor labor laws for revisions and ensure required postings are maintained at the plant and garage. Provide administrative support to the Superintendent, plant supervisors and field director. Photocopies and scans materials for record, runs errands and other duties as directed. Coordinate vendors, supplies, survey, paperwork, etc., associated with Household Hazardous Waste Events. Utilize financial software (Great Plains) to issue purchase orders, and to review vendor information, payments and budgets. Take photos and create employee ID badges. Prepares, compiles and maintains files of information pertaining to financial, statistical, operational, and other department records in hard copy or electronic formats, and is responsible for collecting, compiling and assembling data/information the annual... For full info follow application link. The City of Racine is an EOE/AA/ADA Employer ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/0CFF020045394423