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Department: 480501 - HR University Temporary Services (UTS)

Essential Job Duties:

We are seeking a highly organized, detail-oriented, and critical-thinking Business Services Coordinator to join our team, supporting the business operations within the Poole College of Management in the NC State community. The successful candidate will play a key role in coordinating various business and financial services, ensuring seamless operations, concierge-level service, and contributing to the overall success of our college.

Responsibilities:

Financial Administration:

Assist with processing financial transactions, including invoicing, reimbursements, pcard purchases and reconciliation.

Ensure accuracy and compliance with financial policies.

Travel Support:

Assists with booking and payment of travel accommodations.

Assists with travel reimbursements and ensures accuracy and compliance.

Procurement Support:

Facilitate the procurement process by developing and maintaining vendor relationships.

Ensure timely and cost-effective acquisition of goods and services.

Business Process Coordination:

Streamline and optimize business processes to enhance efficiency.

Coordinate with various departments to ensure smooth workflow and information exchange.

Assists with the preparation of financial deposits to the Cashiers Office.

Customer Service:

Serve as a point of contact for internal and external stakeholders seeking business services.

Address inquiries and provide assistance in a professional and timely manner.

Scheduling conference rooms.

Issue parking passes for meetings and events for external constituents.

Order catering for events in the college.

Other Work/Responsibilities:

N/A

Required Qualifications:

• Bachelor’s degree in business administration, finance, or a related field or equivalent experience.

• Previous experience in a business services role is advantageous.

• P-Card reconciliation experience and university travel experience

Preferred Qualifications:

• Strong organizational and multitasking abilities.

• Proficiency in financial management and data analysis.

• Excellent communication and interpersonal skills.

Attention to Detail:

Meticulous attention to detail in business processes.

Team Collaboration:

Ability to work collaboratively with diverse teams and stakeholders.

Foster a positive and inclusive team culture.

Adaptability:

Comfortable adapting to changing priorities and deadlines.

Problem-solving skills to address challenges effectively.

Required license or certification:

N/A

Position Number: 48LS108

AA/EEO Statement:

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.