Job Information
Kimley-Horn Vendor Management Administrative Assistant in Raleigh, North Carolina
Overview
Kimley-Horn is looking for a Vendor Management Administrative Assistant to join our team in Raleigh, North Carolina (NC)! This is an in-office position.
Responsibilities
Handle high volume,deadline-driven American Express and Travel helpdesks
Reconcile and submit monthly expense reports for hotel and air programs
Enter invoices into the Concur system
Work with internal team members to update Travel website information
Communicate with the internal team and outside travel agency to coordinate entering meetings into Concur
Enter meeting information into airline websites for discounts
Track hotel contracts and rewards
Build and schedule group travel reports.
Assist with general support functions as required by the team
Support team where needed regarding large company-wide vendors such as Staples
Qualifications
Minimum 1 year of related administrative experience
Have a positive client service mindset
Facilitate, build, and maintain proactive relationships with firm colleagues and external vendors
Ability to respond quickly and efficiently to requests for assistance
Willing to network and build strong relationships with teammates around the firm
Balance tasks and quick turnaround timelines internal to the team and our clients
Capable of managing and balancing multiple tasks/priorities with a sense of urgency
Highly organized and detail oriented
Ability to learn new tasks and/or software programs quickly (including Concur, Excel, PowerPoint, Outlook)
Strong interpersonal and communication skills
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
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Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date 4 months ago (5/21/2024 2:03 PM)
ID 2024-13163
Education High School Diploma/GED
Discipline/Focus Admin Support Production