Shire Jobs

THE CURRENT VACANCY IS IN THE THE AGRICULTURAL WEIGHTS AND MEASURES DEPARTMENT

ORAL EXAM ISTENTATIVELY SCHEDULED FOR AUGUST 2024

SKILLS OR EXPERIENCES LISTED UNDER THE IDEAL CANDIDATE STATEMENT MAY ALSO BE USED TO SCREEN APPLICATIONS

SEE SPECIAL REQUIREMENT SECTION REGARDING POSSESSION OF A VALIDDRIVERS LICENSE

RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED

FINAL FILING DATE: AUGUST 28, 2024 AT 5:00 PM

*SALARY INFORMATION*

$3,719.00 - $4,747.00APPROXIMATE MONTHLY* / $21.46 - $27.39 APPROXIMATE HOURLY* * Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases*Please visithttps://www.shastacounty.gov/personnel/page/labor-agreements-mous{tabindex="0"}.

ABOUT SHASTA COUNTY ** Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

*ABOUT THE DEPARTMENT * Agriculture/Weights and Measures is entrusted with the mission of promoting and protecting the Countys agricultural industry while maintaining the health and beauty of our countys environment and ensuring for the health and safety of the Countys citizens. The Department strives to foster confidence and equity in the marketplace through education and engagement with the community, and through the fair and uniform enforcement of laws, regulations, and ordinances that have been enacted by the people of California and the County of Shasta. * ABOUT THE POSITION * Under general direction, to perform secretarial, clerical, and routine administrative duties in support of an Assistant or Deputy Director of a Department, manager and/or staff assistant whose programs and objectives have involvement on a direct and continuing basis with other departments and extensive public interest; to relieve the manager and/or staff assistant of routine procedural activities; performs complex and highly responsible office support work requiring independence, initiative, and discretion; interprets policy and administrative regulations; may supervise the work of clerical support staff; and performs related work as required. * DISTINGUISHING CHARACTERISTICS * An Administrative Secretary II position requires a general knowledge of the policies and procedures of an organization under a manager's control and assists in organizing and coordinating the work of the office. * IDEAL CANDIDATE * The ideal candidate will be able to provide outstanding customer service internally to direct staff and upper-management and externally to the public including being able to explain regulatory and compliance policies in a polite, respectful, and educational manner. A detail oriented, positive team player who can work independently while multi-tasking competing priorities is desired. Must have a solution-oriented focus with the ability to decipher needs and provide appropriate resources. The ideal candidate will have experience with Microsoft, including drafting and proof-reading documents in Word, compiling data spreadsheets for reporting purposes in Excel and maintaining schedules in Outlook. Experience utilizing ONESolution to process claims, journal entries, deposits and payroll would also be highly beneficial to the Department.

EXAMPLES OF ESSENTIAL DUTIES

Schedules appointments, makes necessary arrangements for conferences and meetings, notifies persons involved and sees that the manager is fully briefed; receives and screens telephone and personal callers, referring those which can be handled by staff or other offices; maintains the manager's calendar and schedules appointments when necessary; resear hes, compiles, and organizes information for use by the manager in the completion of administrative reports, surveys and other uses; serves as liaison between person or staff served in other offices and outside groups; releases information based on a general knowledge of program activities and policies; screens and distributes incoming mail; reviews outgoing mail to insure materials are in order and in conformance with established procedures; composes correspondence in response to routine inquiries; takes minutes and distributes summaries; may take and transcribe dictation; makes travel arrangements; establishes and maintains recordkeeping and filing systems; prepares requisitions for supplies, equipment and work orders for repairs or maintenance services; submits expense vouchers for payment; types a variety of correspondence, reports and other materials; reviews outgoing correspondence prepared by other staff members for the supervisor's signature, checking for consistency with administrative policy as well as for format, grammatical construction, and clerical errors; may supervise and coordinate the work of clerical employees; performs related duties as assigned.

TYPICAL QUALIFICATIONS

Any combination of education and experience sufficient to directly demonstrate possession and application of the following:

Knowledge of: Modern office practices and procedures; filing and recordkeeping methods; correct English usage, grammar, punctuation and spelling; principles of supervision and training; basic mathematics; report writing, variety of correspondence; support activities related to an organization's programs and operations; methods and techniques used in researching, proofing, evaluating, gathering, organizing and arranging data; common office computer software applications.

Ability to: Interpret and apply policies and procedures, rules, codes, regulations, procedures, policies, and precedents; organize work effectively to meet office deadlines; maintain a recordkeeping system; budget a manager's time; type at a speed of not less than fifty (50) words per minute from clear copy; take dictation at a speed of ninety (90) words per minute and transcribe it accurately may be required for some positions; compose correspondence independently; carry out projects with minimal instructions; use good judgment in recognizing scope of authority; meet the public in situations requiring tact, diplomacy, discretion, and poise; maintain confidentiality; establish and maintain effective working relationships; organize and revise the maintenance of department files; research, proof, evaluate, gather, organize, and arrange a diversity of information; keep complex records and prepare reports; type a variety of material to include graphs, charts, statistical reports, and standardized forms; establish and maintain cooperative working relationships with those contacted in course of work; supervise the work of others.

These standards are typically attained with one (1) year of experience comparable to that of an Administrative Secretary I with Shasta County; OR three (3) years of full-time