Shire Jobs

BCforward is currently seeking a highly motivated Administrative Assistant 1 Professional Job for an opportunity at Redmond, WA 100% onsite! Position Title: Administrative Assistant 1 Location: Redmond, WA 100% onsite Anticipated Start Date: ASAP Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. Expected Duration: Contract of 18 Months (Hours per Week: 40) Job Type: Contract and Onsite Pay Range: $26 - $28/hr. on w2 Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.). Job Description: Primary Responsibilities Include: * Provide group admin support for large Studio comprised of several hundred individuals including client employees, vendors, and interns. * Support various team events and meetings from booking spaces, coordinating, and ordering catering, clean up after events to ensure a successful experience from end to end. * Complex calendar management, ensuring accurate scheduling and organization based on priorities Coordinate and schedule internal/external meetings. Manage community space/conference room calendars. Develop a deep understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognize patterns. Help to execute on business cadence (scheduling/meeting logistics) around the ROB of the team. * Actively participate in the Business Support community. Manage and oversee vendor administrative staff, including their day-to-day tasks and responsibilities as well as their long-term projects. * Arrange domestic and international travel as needed. * Reconcile and process expense reports for manager. * Coordinate logistics and provide onboarding support for new employees, vendors, and interns. Other Responsibilities may include: * Maintain accurate, detailed information in space databases. * Partner with senior team members and admin team to ensure all aliases for the team/organization are up-to date and hierarchy is aligned. * Manage Discretionary Spend tracker and intake process at the direction of Sr. Business Manager. * Execute various projects and tasks and completes project deliverables with little or no supervision. Own the components of project outcomes end to end with proper accountability. Identify risks and challenges within core area of responsibility and communicate these to relevant stakeholders. Qualifications: * Committed to work onsite in Redmond 100% of the time, be present in the studio M-F during core business hours (9am- 5pm) * Familiarity with clients systems and tools including Travel booking and Expenses, Outlook Calendar, TEAMS, Viva Tools, FORMS, and other applications. * 3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work. * 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training). * Proficient with Microsoft productivity software including Word, Outlook, PowerPoint, Visio, and Excel * Associate's/bachelor's degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. Additional Qualifications Preferred: * Strong verbal and written communication skills * Able to work independently and with discretion * Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization * Detail-oriented with strong p To view the full job description,