Shire Jobs

Description:

This position is expected to work independently with minimal supervision in moderate to complex actions and issues. It will require technical and organizational ability and a high degree of accuracy and independence, including but not limited to; organizing and maintaining the department SharePoint site, working with project managers to track and monitor project files, make sure that Teams and SharePoint are up to date, and access to said SharePoint project files. This position will act on own initiative while performing advanced SharePoint and other administrative duties for Construction and Project Management (C&PM). Requires detailed knowledge of company operations, organization procedures, and personnel. Within established guidelines makes independent decisions regarding planning, organizing, and scheduling work. Exercises considerable discretion and independent judgment, analyze conflicting demands, and make recommendations to management. Maintains a general knowledge of the various capital and O&M projects. Demonstrates extensive interpersonal communication skills to effectively interact with all levels of management and company employees using our core values as a guide.

Principal Accountabilities

• Perform under limited supervision with appropriate discretion and judgment, with minimal direction/support and management involvement of activities listed below (and others as needs arise).

• Assist Project Manager(s) with the development and maintenance of project SharePoint site(s) for accurate records retention.

• Converse with site users in person, via email, and phone to identify needs and access to the site(s)

• Upload, publish, and archive documents to appropriate SharePoint location

• Maintain and organize project documents including actions and statuses on appropriate SharePoint location.

• Provide user training to project staff and others as needed.

• Prepare and deliver written and oral communications to various groups.

• Provide support to the Project Managers for all project closeout procedures; including but not limited to managing document duplication, scanning, printing, transmitting, and archiving.

• Support in-processing efforts for new department employees as well as contract employees. This includes SSIS, processing paperwork for new hires, as well as termination and scheduling training.

• Experience with all Microsoft program, including, Excel, Office, Microsoft Teams and SharePoint.

• Incorporate all process and procedures that support project startup and closeout phases.

• Perform other related duties as assigned.

• Must support the biennial refueling outage in capacity as designated.

Required Education and Experience

Education/Experience (Required – all bullets are ‘OR’ statements):

• Bachelor’s degree from an accredited college or university preferably in applied management, business, or project management and two or more years of advanced administrative or technical experience

OR

• Associate degree from an accredited college or university in a management, technical, or science related field and at least four years of advanced administrative or technical experience

OR

• High School diploma/GED and at least six years of experience advanced administrative or technical experience.

Required abilities and skills

• Must be capable of effective communication, both oral and written, at all levels in Organization. Able to recognize appropriate communication method and level based on audience

• Must possess keen interpersonal skills and be able to function as part of a team, such as encouraging teamwork within the entire organization.

• Must be proficient in standard software and information systems. Teams. SharePoint, Asset Suite,

• Knowledgeable of company policies, procedures, and processes.

• Strong verbal and written communication skills while establishing goals, setting priorities, and maintaining an awareness of interrelationships among activities.

• Able to perform moderately complex detailed tasks with minimal assistance or guidance.

• Apply a constructive approach toward work activities and interactions.

• Effectively and consistently demonstrate Client’s core values of safety, integrity, excellence, and accountability.

• Proficient with Microsoft Office, including Teams, Word, PowerPoint, Excel, SharePoint, and OneNote.

• Solid technical aptitude with the ability to learn new software quickly

• Team and customer service orientated.

• Strong work and personal ethics, planning and organizational skills, and has keen attention to detail.

• Ability to manage a variety of projects simultaneously in a fast-paced environment, while remaining flexible and adapting to shifting business needs.

• Excellent organizational, detail, and multi-tasking skills with the ability to be flexible as needed.

• Use of office equipment to scan and file documents in appropriate locations.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com (http://www.ustechsolutionsinc.com) .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.