Job Information
University of Wisconsin River Falls Administrative Assistant III - Engagement Coordinator in River Falls, Wisconsin
Administrative Assistant III - Engagement Coordinator
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:
Resume
Letter of interest specifying qualifications and experience (cover letter)
Names, addresses, telephone numbers and email addresses of at least three references who can specifically comment upon your teaching ability, experience and professional preparation (references)
Inquiries should be addressed to:
Desiree Wiesen-Martin
Associate Professor and Search Chair
desiree.wiesenmartin@uwrf.edu
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before September 24, 2024.
The pay rate is $20.40 per hour.
A six-month probationary period is required.
Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.90%; attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to
https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.
Posting Details
Position Information
UW - System Position Title Administrative Assistant III - Engagement Coordinator
Business Title Engagement Coordinator
Major Department Code College of Arts and Sciences (J060200)
Appointment Type University Staff-Permanent
FLSA Status Non Exempt
FTE (Percentage of Appointment) 100
Typical Working Schedule
7:45 – 4:30, M-F
Hybrid or On Campus On Campus
Position Summary
This position provides intensive support for planning, communications, events, and analysis to deepen relationships and engagement with stakeholders and supporters of the College of Arts and Sciences. This includes planning and assisting with events, reviewing and refining the College’s external messaging, interfacing with a variety of stakeholders, facilitating visits, and conducting focus groups or collecting other data about these efforts to increase their efficacy.
Responsibilities
This position shall:
Work closely with unit leaders and the dean’s office to understand key strengths and needs of the college, helping to prioritize, message, and demonstrate these effectively to stakeholders (e.g., prospective students, alumni, donors, community members, industry partners)
Plan and assist with events to engage these stakeholders effectively, fostering deeper attachment to, and investment in, our people and programs
Regularly review the College’s external messaging to ensure it is accurate, timely, and effective (e.g., web pages, brochures, flyers, digital monitors)
Solicit feedback from key audiences/stakeholders to refine and improve the College’s messaging and engagement efforts
Liaise and coordinate with other units, including Admissions, Advancement, Foundation, and UCM
Compile and maintain accurate lists of stakeholder contact information
Develop and assist with outreach/messaging campaigns
Greet, guide, and assist special guests, as needed
Represent the College as needed, including welcoming and guiding visitors at events
Supervise student workers as needed
Assist the Guest Relations Coordinator and the Digital Content Coordinator in promoting events
Provide supplemental support for the Central Coordinator, including assistance with reception, scheduling, mail distribution, and other faculty and staff support needs
Work closely with unit leaders and the dean’s office to understand key strengths and needs of the college, helping to prioritize, message, and demonstrate these effectively to stakeholders
Plan and assist with arrangements (e.g. reservations, technology, catering, etc.) for College events which engage stakeholders (e.g. prospective students, alumni, donors, community), including assisting with processing of payments (e.g. reimbursements, invoices, etc., for supported events)
Provide limited logistical and promotional \support for departmental events engaging internal audiences
Ensure compliance with all relevant policies and protocols for supported campus visits, including minors
Assist with event set-up as needed
Coordinate with the Guest Contracts Coordinator and the Messaging & Content Coordinator to provide staff presence at events as needed and appropriate
Create and/or post promotional content for College events to campus and external audiences, especially pertaining to events engaging external audiences
Knowledge Skills and Abilities
Required:
Experience with spreadsheets, mailing campaigns, and survey tools
Willingness to work some evenings and weekends to assist with events outside of regular business hours
Ability to maintain and update web pages
Outstanding organizational and time management skills
Excellent customer service and interpersonal skills
Comfort presenting and interacting with large groups
Excellent writing skills and attention to detail
Proficiency with Microsoft Office and Adobe Acrobat
Ability to learn and use a variety of technologies effectively
Preferred:
Experience with web design, social media, and/or online content creation
Experience using social media in a professional setting
Experience with the Adobe Creative Suite
Experience using Qualtrics
Experience working in an educational environment
Posting Detail Information
Posting Number USH00310
Number of Vacancies 1
Desired Start Date 10/14/2024
Position End Date (if temporary)
Open Date 09/10/2024
Closing Date
Applicant Review Date 09/25/2024
Open Until Filled Yes
Special Instructions to Applicants
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:
Resume
Letter of interest specifying qualifications and experience (cover letter)
Names, addresses, telephone numbers and email addresses of at least three references who can specifically comment upon your teaching ability, experience and professional preparation (references)
Inquiries should be addressed to:
Desiree Wiesen-Martin
Associate Professor and Search Chair
desiree.wiesenmartin@uwrf.edu
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before September 24, 2024.
The pay rate is $20.40 per hour.
A six-month probationary period is required.
Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.90%; attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to
https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.
Legal Notices
EEO/AA Statement
UW-River Falls is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran or military status. All persons, especially women, minorities, veterans, and persons with disabilities are encouraged to apply.
Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.
Confidentiality of Applicant Materials
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).
Title IX Notice
As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator at titleix@uwrf.edu; the Department of Education’s Office for Civil Rights; or both. For more information, please see uwrf.edu/titleIX.
Annual Security and Fire Safety Report (Clery Act)
The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at https://www.uwrf.edu/Police/Annual-Security-Report.cfm or call University Police at 715-425-3133 for a paper copy.
Criminal Background Check and Reference Check Policy
Employment will require a criminal background check. It will also require you, your most recent employer, and all previous UW System institution and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per UW System Administrative Policy 1275.
Other Notices
Supplemental Questions