Job Information
University of Rochester Accountant I in Rochester, New York
GENERAL PURPOSE:
The WCSA Staff Accountant is a full-time position working in Wilson Commons Student Activities (WCSA), a unit of the Office of the Dean of Students at the University of Rochester. The position reports to the Manager of WCSA Finance & Administration.
The Accountant is responsible for all aspects of financial account management in these areas, including regular reconciliation of a student run market (The Common Market) that includes ticket sale settlements and a Student Organization marketplace (The Shops @ Wilco). The ideal candidate will have knowledge of general accounting theories, techniques and practices, and the ability to work independently and with others to accomplish organizational goals. The candidate should have the ability to gather and analyze information and achieve logical conclusions in a timely way, the ability to think critically and independently, and to express ideas clearly to determine department financial strategy. A high level of attention to detail and working closely with students and staff is essential. As a member of WCSA this position will be an active participant on committees, attend departmental meetings, and will assist with community building programs.
RESPONSIBILITIES:
Accounting:
Reconciles and analyzes departmental ledger accounts to confirm completeness and accuracy of data; examines accounting documents to ascertain that transactions are properly supported in accordance with University policy and procedures. Initiates corrective action or recommends solutions as necessary.
Recommends improvements, adaptation and changes in policy and procedures in the WCSA accounting system.
Prepares budgets, analyses, and summaries as needed, including budgets for monthly Student Employment Team meetings. Makes recommendations for efficiencies and budgetary direction.
Wilson Commons Student Activities:
Manages all financial aspects of a variety of budgetary accounts including operational, gift, endowment, and auxiliary. Creates processes for Budget Managers within the department to manage their appropriate pieces of the budget.
Custodian of WCSA Petty cash fund, performing audits regularly to maintain compliance with University rules and regulations.
Meets regularly with WCSA senior leadership to provide detailed analysis of accounts and recommend budget direction.
Oversees WCSA accounts through the Students Association Appropriation Committee which include programs/events, student services such as the Common Market, ticket services, capital equipment, publications and copyrights, and conferences.
The Common Market and Shops @ Wilco Reconciliation:
Primary contact for WCSA¿s credit card processor (Authorize.net) and responsible for troubleshooting issues as well as credit card authorizations and disputes.
Establish and reconcile cash bags for The Common Market and other WCSA Services, updating processes as needed.
Maintain and establish new relationships with external vendors that are critical to the success of the Market, including candy and snack vendors, ticket sale software, etc.
Other Student Engagement & Student Life Accounts:
Handles all financial transactions and creates process to aid efficiency and assessment for recognized student organizations within the area of Student Life
Manages over thirty-five individual gift accounts and capital accounts for some recognized student organizations. Educates students, staff and alumni on all process and procedures.
Creates monthly balance statements to designated organizations with accounts, for distribution to a number of audiences including undergraduates and alumni.
Administrative:
With oversight from supervisor, assist with hiring students and approve payroll as needed
Maintains confidentiality when processing HR related forms and consulting with Associate and Assistant Deans on personnel budgetary issues.
Stays up to date on current University systems, software and technology to enhance financial operations.
Participates in high level departmental meetings.
Serves as back-up when necessary for other areas of the WCSA Finance Team
Ad hoc tasks and project as needed.
QUALIFICATIONS:
Bachelor¿s degree in accounting required
At least one year of professional accounting experience or equivalent combination of education and experience
3-5 years¿ experience
Proficiency with standard accounting procedures required
Proficiency with Microsoft Office Suite/Excel required
Experience with University Financial Systems, QuickBooks, URFinancials and URGEMS preferred
Excellent analytical, organizational, communication skills and attention to detail required
Ability to work in a fast-paced environment within tight deadlines required
Previous experience supervising staff and student employees preferred
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University¿s mission to Learn, Discover, Heal, Create ¿ and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
The University of Rochester is an Equal Opportunity Employer.
Pay Range
Pay Range: $23.06 - $32.29 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job¿s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
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