Shire Jobs

Job Descriptions:

General Code is the nation’s leading provider of Municipal Code publishing and maintenance services (codification). Our passion for excellence, our focus on client service, and an ongoing investment in our people and technology have helped us to revolutionize the codification industry. General Code offers challenging work in a diverse, flexible, supportive environment where an appropriate work-life balance is emphasized. The successful applicant for this position will demonstrate superior analytical and organizational expertise and a keen desire to have a meaningful impact in a values-based, team-oriented business environment.

GENERAL DESCRIPTION OF POSITION

The primary focus of this position is to review incoming communications from clients, both internal and external, evaluate for proper processing and workflow, and categorize and distribute as appropriate. Various processes include, but are not limited to, distributing electronic files, researching background in client information program, entering data into multiple databases, including adding appropriate metadata, and setting up jobs per the workflow chosen.

ESSENTIAL RESPONSIBILITIES OR TASKS PERFORMED

• Monitor multiple Outlook mailboxes and process incoming communications accordingly

• Acknowledge and archive paper and electronic materials received, including applying proper metadata so that appropriate reports may be generated

• Set up jobs in system by using various databases to get information on all requirements of the job

• Work with sales and customer service to clarify job requirements

• Prepare electronic job folders, compile project materials and copy any electronic files from client to those folders

• Sort, organize and evaluate list of monthly scheduled jobs for processing and job setup

• Create appropriate electronic documents needed when setting up jobs

• Identify and sort Code from non-Code legislation and identify missing legislation

• Communicate with internal and external clients, to request electronic files, missing documents and/or missing information and seek clarity on instructions given

Required Experience:

QUALIFICATIONS AND KEY COMPETENCIES

• Good overall working knowledge of MS Office applications, including file management through Windows Explorer

• Sense of urgency based on fast-paced environment

• Demonstrated ability to proactively initiate process improvements and efficiencies through technology

• Excellent written and verbal communication skills

• Excellent memory and attentiveness to detail

• Superior analytical and organizational skills

• Ability to interpret a variety of instructions furnished in written and oral form

• Personal values that match our stated company values

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; and use hands/fingers to handle or feel. Employee will occasionally lift up to 20 lbs.

*General Code is an Equal Opportunity Employer

Keyword: Project Intake Coordinator

From: General Code Enterprises LLC