Shire Jobs

Location: Rochester, NY Category: Support Staff/Civil Service Posted On: Wed Oct 9 2024 Job Description:

Job Function:

This position is the lead secretary for the Mathematics Department at Monroe Community College, a complex academic department that includes 25 full-time faculty members, and 40 actively working adjuncts. The Department has certificate and degree programs including an online degree program, and supports over 80 different academic and career programs at the College, each of which has a mathematics requirement. This position works under the general supervision of the Mathematics Department Chairperson and has considerable independence in referring or responding to inquiries.

Primary Functions:

• Acts as receptionist for administrator, greeting visitors, answering phones and scheduling appointments

• Maintains and Manages Math Department Calendar

• Triages emails received by the math department email address

• Assists department committees with event planning, projects and tasks

• Inputs faculty workload

• Prepares agenda for department meetings

• Generates reports using MCC systems

• Assists with onboarding new faculty

• Manages office moves within the department

• Maintains and establishes confidential files and general office files

• Compiles and maintains department Course Information Sheets (CISs)

• Collects and maintains retention files

• Maintains department bulletin boards with current information

• Orders textbooks for department faculty and assist faculty with textbook orders for the bookstore

• Assists in preparing budget justifications

• Works independently to perform various clerical tasks such as scheduling; and proofreading materials for consistency, spelling, grammar, punctuation, and identifying possible errors

• Transmits administrative directives and policies throughout the department

• Orders office supplies

• Routes mail

• Schedules use of departmental conference room

• Checks, codes and processes requisitions

• Operates standard office equipment

• Responsible for contributing to and maintaining an inclusive and collaborative College environment

  Job Requirements:

Required Qualifications:

• Must currently hold the civil service title of Secretary II or be on the current eligible list for this title OR meet the following minimum qualifications to be eligible for a provisional appointment, if offered:

• MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:

• (A) Three (3) years paid full time or its part time equivalent office secretarial experience; OR,

• (B) Graduation with a diploma or certificate from a school of business or business institute with a major in Secretarial Science, Word Processing, or a related area, plus two (2) years of experience as defined in (A) above; OR,

• (C) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science or related area plus one (1) year of experience as defined in (A) above; OR,

• (D) Graduation from a school of business or business institute with an Associate's degree in Secretarial Science, plus one (1) year of experience as defined in (A) above; OR,

• (E) Any equivalent combination of education and experience as defined by the limits of (A), (B), (C) and (D) above.

• Must be a Monroe County resident

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

  Additional Information:

Job Type: Full-time

Hours: Monday - Friday, 8:45a to 4:45p

Salary: $38,638.57 per year. Eligible for increment increase after 6 months of service.

MCC offers a Flexible Work Policy for benefit eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting and compressed work schedule. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Notice Non-Discrimination (http://www.monroecc.edu/diversity/notice-of-non-discrimination/)

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