Job Information
AAR Administrative Assistant in ROCKFORD, Illinois
Title: Administrative Assistant
Location: United States-Illinois-Rockford
Job Number: 16304
SUMMARY
Responsible for providing assistance to the General Manager. Will research and compile data, develop reports, complete special projects, and assist in coordinating the planning activities for the business.
ESSENTIAL DUTIES AND RESPONSIBILITIES -
Manage supervisors calendar and independently schedules appointments. -Screen incoming calls, correspondence and responds independently when possible. -Prepare memorandums. -Direct preparation of records such as agenda, notices, minutes, and resolutions. -Act as custodian of documents and records. -Maintain organizational files and records. -Communicate on behalf of the General Manager to various company employees. -All other duties as assigned.
CORE COMPETENCIES
Commitment to company values and ethics
Dependability: personally responsible, completes work in a timely manner, and performs tasks accurately
Motivation: must maintain a positive attitude and strong work energy
Organization: very detail oriented and always comes prepared
Communication: excellent interpersonal and oral and written communication skills
Initiative: plans work and carries out tasks without detailed instructions, prepares for problems or opportunities in advance, undertakes additional responsibilities
Analytical skills: must be able to gather information and use data to determine cause and effect for complex problem solving
Problem Solving: ability to develop and implement new ideas to improve processes Independent: must have the ability to carry out and follow through on tasks with minimal supervision
Continuous learning: ability to learn new procedures and adapt to change
Qualifications:
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. - Professional - Discreet - Excellent grammatical and spelling skills - Excellent Phone Etiquette - Flexible
EDUCATION and/or EXPERIENCE
Associates degree (A.A.) or equivalent from two-year college or technical school; or four years related experience and/or training; or equivalent combination of education and experience. - Typing 60 wpm - PC literate: Word, Excel and Powerpoint
PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility. The environmental characteristic for this position is an office setting. Candidates should be able to adapt to a traditional business environment.
AAR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.