Shire Jobs

HR Administrative Assistant

MINIMUM QUALIFICATIONS:

• Three or more years of experience in a Human Resources Department or General Administrative Assistant Support.
• A combination of education, certification and experience may suffice for the above requirements.
• Experienced in Microsoft Office Suite and HRIS systems.
• Satisfy Florida Department of Children and Families (DCF) Level 2 background screening requirements. May be required to have or obtain additional formal industry certification(s) based on area of assignment.
• Pre-employment drug screening.

PREFERRED QUALIFICATIONS:

• Associates Degree in Human Resources or related field.
• Valid Drivers' License, clean driving record, current insurance coverage and access to transportation.
• Experience working with Smartsheet or Power Automate.
• Experience working with Individuals with Disabilities.

In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions in order to perform this job successfully.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Manage confidential employment information with tact and discretion.
• Interpret and implement all applicable policies and procedures.
• Operate a computer using Microsoft Office Suite and applicable department/organization specific software.
• Establish and maintain effective and collaborative working relationships with those contacted in the course of work and especially key stakeholders.
• Communication skills, both orally and in writing.
• Organizational skills
• Work independently, yet collaboratively, according to goals of the organization.
• Multitasking skills

JOB SUMMARY:

The Human Resources Administrative Assistant provides administrative support to the Vice President of Human Resources and the HR Department.

ESSENTIAL FUNCTIONS:

The list of essential functions below is intended to be representative of the tasks performed within this job. Other duties may be assigned based on business need.

• Assist HR Vice President with keeping their calendar up to date, schedule meetings, manage expense reporting, and coordinate appointments.
• Responsible for assisting the HR Department with administrative tasks, HR processes, coordinating travel, and ensure smooth communication between departments.
• Maintain and update employee records, ensuring accuracy and confidentiality.
• Serve as HR Representative for the Document Management Team Committee.
• Responsible for the maintenance of all forms, templates and policies as it relates to the HR Department.
• Prepare PowerPoint presentations and draft HR communications.
• Support HR policy creation, communication and implementation.
• Prepare offer letter for new hires.
• Compile and analyze HR metrics and present insights to leadership.
• Organize department events, including meetings, training sessions and team-building activities and assist with company-wide events.
• Conduct research and provide recommendations to improve HR and administrative processes.
• Create and maintain employee records (digital and physical) in compliance with State and Federal requirements
• Perform audits of Personnel files as required.
• Responsible for out-processing procedures for exiting staff including separation paperwork and exit interviews.
• Assist with day-to-day operations of the HR team, including special projects as needed.

Availability: Full Time

Salary: Starting at $20.50

Benefits:

Medical insurance offered

Free Dental and Vision insurance for employee

Paid holidays, vacation, sick, and personal days

Supplemental benefits available through CHUBB

Additional programs include company paid term life and ADandD insurance, short and long-term disability coverage and a 401(k) plan that includes a company match

Supplemental voluntary life and ADandD insurance available