Job Information
TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES CPS PA Administrative Assistant II in ROCKWALL, Texas
Job/Position DescriptionThe position provides administrative support to Child Protective Services Program Administrator. The position interacts routinely with Texas Department of Family and Protective Services (DFPS) staff and the general public. and#149; Prepares, reviews and edits reports based on data provided by program tracking and reporting systems.and#149; Handles inquiries and complaint calls, responds to questions, takes messages, and provides referral information to clients or staff.and#149; Performs liaison duties between Program Administrator (PA) and district, regional, state office and administrative staff by coordinating information, scheduling meetings, etc.,and#149; Coordinates the purchases and receipt and distribution of office furniture and supplies.and#149; Processes incoming and outgoing mail for the Program Administrator (PA).and#149; Coordinates and completes special projects and assignments involving various program related activities.and#149; Maintains filing and record keeping systems.and#149; Tracks and coordinates various types of inquiries and administrative actions.and#149; Provides notary public services.and#149; Provides guidance, back-up or training to program clerical staff and serve as an information resource to regional staff.and#149; Coordinates travel arrangements and prepares appropriate vouchers and forms.and#149; Performs other duties as assigned and required to maintain unit operations.and#149; Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts.and#149; Attends work regularly in accordance with agency leave policy. Essential Job FunctionsKnowledge of office practices and administrative procedures.Skill in using a personal computer and Microsoft office softwareAbility to implement administrative procedures, to interpret rules, regulations, policies, and proceduresSkill in establishing and maintaining effective working relationshipsSkill in working in an office supporting several staff membersAbility to interact with all levels of staffAbility to work independently in a fast-paced environmentAbility to effectively handle multiple assignments in a dynamic environmentRegistrations, Licensure Requirements or CertificationsKnowledge Skills AbilitiesKnowledge of office practices and administrative procedures.Skill in using a personal computer and Microsoft office softwareAbility to implement administrative procedures, to interpret rules, regulations, policies, and proceduresSkill in establishing and maintaining effective working relationshipsSkill in working in an office supporting several staff membersAbility to interact with all levels of staffAbility to work independently in a fast-paced environmentAbility to effectively handle multiple assignments in a dynamic environmentInitial Screening CriteriaGraduation from high school or equivalentand#149; Two years full-time administrative support, general office, clerical, secretarial or PRS experience.Acceptable Substitutions:and#149; Sixty semester hours from an accredited college or university may be substituted on a year for year basis for the required experienceAdditional Information https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=616387 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.