Job Information
Reyes Holdings Administrative Assistant in Rosemont, Illinois
Overview
Reyes Holdings is a global leader in the production and distribution of food and beverage products. Our five business units service client accounts across 43 states in the United States and 19 countries worldwide – meaning the sun never sets on Reyes Holdings. We continue as a family-owned and operated business, true to how we began in 1976. We’re known for excellence, motivated by safety, and rooted in relationships. Our top priority is our people – all 33,000+ of our employees. We’ve created a workplace where our diverse team has the ability to thrive, challenge one another to continually reach higher, and support each other on our Journey Forward together.
Responsibilities
*Pay Transparency Statement: *
The compensation philosophy reflects the Company’s reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs. This role may also be eligible to participate in a discretionary incentive program, subject to the rule governing the program.
Position Summary:
The Administrative Assistant will provide strong and reliable support for IT and Human Resources by having a natural flexibility in handling day-to-day routines as well as last-minute tasks. The Administrative Assistant will help achieve organizational efficiency by nurturing a positive, inclusive work environment. This role will beassigned to various administrative tasks, coordinating the Employee Engagement Forum, the Employee Townhall meetings and handling time sensitive correspondence and receiving or sending packages on behalf of the team.
Position Responsibilities may include, but not limited to:
Ensure office efficiency by supporting the wellness program and charity events, overseeing correspondence and managing filing systems
Complete a broad variety of administrative tasks for leaders, including: managing post on a daily basis, completing expense reports; composing and preparing correspondence that is sometimes confidential; and arranging business travel plans, itineraries, and agendas
Perform advanced, diversified, and confidential administrative duties in various aspects of business affairs with utmost tact and discretion
Work closely and effectively with the leaders to keep them well-informed of upcoming commitments and responsibilities, following up appropriately
Prioritize conflicting needs; handles matter expeditiously, proactively, and follows through on items to successful completion
Prepare correspondence, memos, reports, etc. and respond appropriately and with utmost professionalism to correspondence
Manage meeting and event planning as required
Other projects or duties as assigned
Qualifications
Required skills and qualifications.
High School Diploma with 3+ years of office management experience
Proficient in Microsoft Office Suite
Excellent time management and organization skills
Ability to prioritize competing priorities within a complex and changing environment
Strong written communication skills
Ability to communicate and build relationships with employees at all levels in the organization
Excellent customer service skills
Problem solving skills
Periodic physical effort, including standing, is required during a regular work shift of at least 8 hours per day
Employees must be able to periodically stand or sit for extended periods of time, and to stoop, bend, reach, lift, climb stairs, and crouch as required to perform
Must be able to type and enter data into the computer system in a timely manner
Ability to lift, at least 25 pounds
Preferred Skills and Qualifications
Bachelor’s degree or equivalent
Advance computer skills and experience with online platforms
Physical Demands and Work Environment :
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business regarding such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance, and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation that can be provided.
ID 2024-14634
Category Administrative/Clerical/Office Support Position Type Regular Full-Time Location : Location US-IL-Rosemont
As an Equal Opportunity Employer, Reyes Holdings companies will recruit and select applicants for employment solely on the basis of their qualifications. Our Practices and Procedures, including those relating to wages, benefits, transfers, promotions, terminations and self-development opportunities, will be administered without regard to race, color, religion, sex, sexual orientation and gender identity, age, national origin, disability, or protected veteran status and all other classes protected by the Federal and State Government. Drug Free Employer.