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University of Utah Coordinator, Administrative Program in Salt Lake City, Utah

Details

Open Date 09/23/2022

Requisition Number PRN32437B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 00281 - Pharmacotherapy

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 44999

Close Date

Open Until Filled Yes

Job Summary

This full-time position provides complex administrative support and assistance with the overall administration and development of department programs professionally and courteously. This position must make time management decisions that ensure all duties are completed in a timely manner. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Incumbents in this position are expected to work well under pressure and changing priorities, be familiar with both the department’s and University’s policies, procedures and organizations, in order to fully assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others’ needs while being understanding, helpful and keeping sensitive information confidential.

Disclaimer: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. 

1. This position is considered Category I: Mandatory and required on campus or health care facilities to support on-site operations. Employees hired into this category will be required to be physically located at (College of Pharmacy) if they are healthy and without COVID -19 symptoms.

Responsibilities

Responsibilities: 

Provides complex office support to administrative staff and faculty; assists with program planning and implementation

Greets and communicates with visitors, employees, and other individuals to answer questions, disseminate or explain information, and directs visitors to appropriate person or office  

Answers telephones, keeps detailed messages, provides assistance and directs callers to the appropriate person or office  

Receives, sorts and distributes incoming and outgoing mail  

Schedules appointments and arranges for meetings; may also assist with preparations for upcoming meetings  

Actively sits on and participates in committees and meetings

Assists with word processing, data entry, and Internet searches; proficiency with Word, Excel, PowerPoint, and Adobe Acrobat Pro needed

Answers inquiries that may result in a search for records; performs reports by gathering and assembling data; responds to queries from and coordinates activities with other departments, the community, and program partners

Reviews and processes documents and requests for information; creates and maintains files; assists in the creation and distribution of program materials, forms, and general correspondence.

Reviews and processes applications and related forms; reviews them for accuracy and completeness; ensures compliance with university and department policies, procedures and regulations  

Organizes and maintains cleanliness of break rooms, storage areas and print rooms within the department; maintains office equipment; arranges for service calls as needed

Orders, organizes, restocks and distributes department, office and breakroom supplies; may be required to lift up to 25lbs occasionally   

Receives payments and completes deposits   

Multi-tasks and problem-solves quickly and efficiently

Completes other tasks as assigned by the Administrative Team  

This job description is not inclusive of all job duties. Additional job responsibilities may be assigned as needed. 

This position has no responsibility for providing patient care. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

2 years previous office experience

Highly detailed-oriented  

Organized  

Effective communication skills  

Desire to work in a collaborative environment  

Commitment to provide excellent customer servi

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email:employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

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