Job Information
Aston Carter Accounts Payable Clerk in San Antonio, Texas
Description
General Summary
Responsible for paying the obligations of our client and its subsidiaries. Support, communicate and reinforce the mission and vision of the enterprise.
Provide world class customer service by capturing and being responsive to the voice of the customer (internal or external, including donors for select positions) through multiple feedback channels in order to resolve issues and drive satisfaction in accordance with the BBG customer engagement, feedback, and complaint processes.
Essential Duties & Tasks:
Verify General Ledger (GL) account.
Match invoices to Purchase Order (PO).
Ensure invoice amounts are accurate.
Post vouchers to Accounts Payable system.
Determine checks to be paid based on terms and discount period.
Ensure all discounts are utilized.
Process checks weekly.
Prepare accruals on monthly basis for Staff Accountant.
Answer telephone calls and resolve any questions regarding invoice payments from internal and external
customers in a professional, courteous, and expedient manner.
Assist in maintenance of Accounts Payable vendor files, box the previous year’s accounts payable vendor files.
Assist in preparing 1099s and Form 1096 each year by due date.
Reconcile statements from vendors and perform research on outstanding balances.
Assist with the duties of the Financial Services clerical and administrative staff in their absence.
Maintain a close working relationship with Financial Services management and all other departments.
Work cohesively with Corporate Materials and Services on any discrepancy or matters as needed.
This role will be responsible for going through 100 Email Invoices on a daily basis and determining if they're PO required, then coding, getting approvals and coordinating with internal stakeholders. Won't be actually processing the payments themselves.
Requires a ton of data entry and attention to detail, as well as communications with logistics & supply chain teams.
Skills
accounts payable, purchase order, PO, invoice processing, invoice entry, invoice, invoicing, accounting, Microsoft excel, Reconciliation, a/p, Netsuite, Topalti, CorePay, AP Coordination, Accounts Payable Coordination
Top Skills Details
accounts payable,purchase order,PO,invoice processing,invoice entry,invoice,invoicing,accounting,Microsoft excel,Reconciliation
Additional Skills & Qualifications
Experience with NetSuite is preferred
Experience in Topalti or Corepay are preferred
Experience processing 100+ invoices preferred (high volume)
Pay and Benefits
The pay range for this position is $19.00 - $25.00
• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in San Antonio,TX.
Application Deadline
This position will be accepting applications until Dec 25, 2024.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.