Shire Jobs

Description

We are partnering with a valued client in San Diego, CA to find an Office Administrator. The position lies within the real estate industry where you will play a crucial role in managing office functions and providing Level 1 technology support to customers. The role entails maintaining the office environment and facilitating agent and employee requests.

Responsibilities:

• Serve as a primary office administrator, ensuring facilities standards, security, and aesthetics are upheld

• Manage and order necessary office supplies from suitable vendors

• Process and distribute all incoming mail effectively

• Address agent and employee requests via in-person interactions, email, and Zendesk tickets

• Foster a positive work culture by planning and executing in-office and off-site meetings and events

• Assist customers with printing materials and troubleshoot printer-related issues as needed

• Become proficient in our technology and educate agents on our products and programs

• Conduct in-person product and program training and meetings with agents

• Provide general, non-specialized, marketing support to agents when necessary

• Handle issues related to marketing, company tools, technology/devices, enterprise systems, etc.

• Provide administrative support to management team members as needed, including calendar and scheduling management, travel arrangements, and time and expense reports.

Requirements

• Excellent customer service skills to handle queries and resolve issues effectively

• Strong communication skills to liaise with various internal and external stakeholders

• Proficiency in office functions and understanding of office equipment

• Good understanding of marketing techniques and strategies

• Ability to train new employees and implement training programs

• Strong planning and organizational skills for managing office schedules and tasks

• Knowledge of materials handling and inventory management

• Commitment to quality and implementing continuous improvement processes

• Proficient in using 'About Time' software for workforce management

• Understanding of security protocols and systems within an office environment

• Ability to troubleshoot common office equipment issues

• Experience in facility management, including maintenance and cleanliness

• Proficiency in calendar management and scheduling appointments

• Understanding of office practices and protocols

• Familiarity with monitoring tools for office management

• Knowledge of conductivity measurements and applications in an office setting

• Selling skills, particularly in the context of real estate

• Experience in assisting customers and providing administrative support

• Understanding of the best practices in office administration

• Familiarity with printing processes and equipment

• Knowledge of buying processes for office supplies

• Experience in making travel arrangements and managing expense accounts

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .