Job Information
Federal Reserve Bank Lead Operations Support Specialist in San Francisco, California
Company
Federal Reserve Bank of San Francisco
We are the San Francisco Fed, public servants with a congressionally mandated mission to promote a sound and stable economy to support the lives of all Americans. We are a community-engaged bank, and we are committed to understanding and serving the vibrant, diverse people of the Twelfth District. That means we seek and appreciate new perspectives. We respect people for what they do and for who they are. We build opportunities to learn and grow. When you join the SF Fed, you become part of a team united in its purpose to promote an economy that works for everyone. We empower our people to balance their life and work responsibilities. That’s why we offer a flexible hybrid work model that allows you to collaborate with office colleagues on some days, and work from home on others.
The Federal Reserve Bank of San Francisco is seeking a Lead Operations Support Specialist to join their Facilities Management and Environmental Health and Safety (EHS) Support Team. As a Lead Operations Specialist, you will provide dedicated administrative support to a team of Construction Project Managers for ongoing critical construction and remodel work across the 12th District. This position will report directly to the Business Operations Manager and work closely with our Construction Managers to ensure all projects and deliverables are executed efficiently, effectively, and on time. This role will provide leadership and oversight to 3rd party administrative staff and will work very closely with internal and external stakeholders ensuring effective communication and coordination of project elements. This role will lead and assist special efforts and projects in support of operations.
Our ideal candidate is an experienced administrator of business process, proficient in necessary software applications, and possesses solid acumen with an acute attention to detail. Candidate should be self-driven, ambitious, with an ability to lead effectively and collaborate with all levels of stakeholders across all industries.
Location: Candidate must reside in a commutable distance to our Salt Lake City, Los Angeles, San Francisco, Phoenix, or Seattle locations.
Highlights of Responsibilities:
Provide dedicated support to the Business Operations Manager, Facilities Managers, Construction Managers, and Planners for the Federal Reserve Bank Facilities Management and EHS group to fulfill operational support deliverables.
Lead and assist processes and efforts in support of our construction operations.
Provide leadership and oversight to 3rd party administrative staff.
Administrative duties including but not limited to contract, invoice, and procurement processing, minute taking, scheduling meetings, preparing presentations, etc.
Perform cost and spend analysis to identify cost effective solutions for existing and future contracts.
Work closely with our internal and external stakeholders, project teams, contractors, and maintain vendor relationships to ensure project continuity.
Assist in the oversight of all aspects of project duties including budget, contracts, invoicing, and change orders.
Assist with and potentially lead project processes such as bid walks, RFPs, escorting of contractors, and other related activities.
Develop, maintain, manipulate, and analyze spreadsheets and databases for department, extracting data from other systems as necessary; develops metrics to track performance.
Analyze current program processes, procedure, and applications to identify and mitigate obstacles and inefficiencies for better program outcomes.
Generate and deliver reporting from data analysis and research.
Provide high level project reporting and updates to all level of staff.
Requirements :
Associates degree preferred
4+ years of relevant work experience
Strong proficiency in MS Office Suite
Demonstrated ability to oversee and execute multiple diverse projects and assignments timely
Proven ability to collaborate, build relationships and influence individuals at all levels
Strong organizational skills with the ability to perform well under pressure while managing multiple priorities with competing demand for resources.
Excellent written, oral, and interpersonal communication skills
Some Travel may be required (10%)
Preferred Traits:
Adaptable to change and versatile
A “forward thinker” foresees and mitigates obstacles that hinder project success.
Willing to help when needed and play numerous roles
Organized and understands how to prioritize
A self-starter: highly motivated and knows how to make things happen
A creative problem-solver
Team player, highly collaborative, and emotionally intelligent
Preferred Skills:
Advanced working knowledge of MS Office suite
Background in Facilities Management or Construction
Project Management Experience
Base Salary Range: Min: 78,200.00 - Mid: 101,700.00 - Max: 124,900.00 (San Francisco Salary Range)
Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with market data
Benefits
At the Federal Reserve Bank of San Francisco, we offer a wonderful benefits package including Medical, Dental, Vision, Pretax Flexible Spending Account, Paid Family Leave Care, Backup Child Care Program, Pretax Day Care Flexible Spending Account, Vacation Days, Sick Days, Paid Holidays, Pet Insurance, Matching 401(k), and an unheard-of Retirement / Pension.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
At the SF Fed, we believe in the diversity of our people, ideas, and experiences and are committed to building an inclusive culture that is representative of the communities we serve.
The SF Fed is an Equal Opportunity Employer.
#LI-Hybrid
Full Time / Part Time
Full time
Regular / Temporary
Regular
Job Exempt (Yes / No)
No
Job Category
Operations
Work Shift
First (United States of America)
The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.
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