Job Information
Texas State University Administrative Assistant II in San Marcos, Texas
Posting Information
Posting Number2024587
Posting/Functional TitleAdministrative Assistant II
University Pay Plan TitleAdministrative Asst II
LocationSan Marcos
DepartmentDept of Organization, Workforce, & Leadership Studies
Recruitment TypeOpen to All
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$2,500.00 - $3,167.00
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Experience in customer service troubleshooting needs
Experience in answering multi-line phone using professional phone etiquette
Ability to prepare concise and grammatically correct correspondence
Ability to work in a collaborative environment and work independently
Can occasionally work outside of normal business hours
Preferred Qualifications
Bachelor’s Degree or equivalent experience
Knowledge of Texas State University academic policies and procedures
Experience working with Banner, Canvas, Social Media
Experience with recruitment and willing to occasionally work outside of normal business hours
Job Description
Responsible for providing administrative and general clerical support to management/staff within assigned division/department or unit.
Job Duties
REGISTRATION
Oversees online override requests for undergraduate and graduate online courses
Collaborates with academic advisors and other university offices to address student issues related to registration, probation, admission, transfer orientation dates, etc.
Working with online program coordinators with registration requests and tracking data
PROGRAM MANAGEMENT
Maintain online student database of OWLS undergraduate students and graduate students
Maintain online alumni database for both the undergraduate and graduate students for recruitment and other department data
Assist with monitoring multiple OWLS email inboxes
Answer student inquiries via phone, in-person, and online regarding the undergraduate/ graduate programs
Manage filing system to be updated, electronic, etc.
OWLS COURSES / SOC SUPPORT
Maintain current course inventories for both the undergraduate program and graduate program
Monitor teaching preferences for online faculty including releases, grants, and workloads
Keep records of course history and online course updates
Assist with CIM / PIM systems including monitoring deadlines, requests, workflows, and statuses
Participate in Online Course/Faculty Scheduling and update CLSS
COORDINATOR SUPPORT
Assist with BAAS Coordinator with filing, data entry, reports, memos, etc.
Assist Graduate Advisor with comprehensive exams, degree updates, etc.
Assist PLA Coordinator with award memos, DAR updates, etc.
OUTREACH / RECRUITMENT
Attend fairs, workshops, presentations, Bobcat Days, and other events (may include weekends) to grow online enrollment when needed
Creating content for social media
Creating online program handouts, flyers, promotions, and more
TECHNOLOGY
Compiles storage of files, records, photo banks, and video of departmental events in shared drive
Assisting 10+ adjunct faculty with Zoom meetings, trainings, and online needs
Assist with maintaining Department Website
Canvas assistance for department, online students, and online faculty
Managing Canvas Vault that includes all online courses
Managing Department social media
Oversees Textbook system for submissions for online courses
Oversees Evaluations for online courses
OTHER
Assist with front desk and department needs including coverage, student employee supervision, and other duties assigned
Additional Information to Applicants
Job Open Date06/27/2024
Job Close Date (posting closes at midnight)07/12/2024
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesYou will be required to electronically attach a resume and cover letter to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Linkhttps://jobs.hr.txstate.edu/postings/47242
Applicant Document