Job Information
Johnson Controls Project Coordinator in San Pedro Garza García, Mexico
What you will do
The Project Coordinator will work closely with and provide vital assistance to the Project/Program Manager to ensure the successful delivery of the project. They will support Project Manager in planning, budget, overseeing and documenting all aspects of the projects to ensure that projects are completed on time, within budget, and to the satisfaction of stakeholders. The job may involve scheduling meetings, documenting project plans and progress, managing project budgets, and coordinating resources. The ideal candidate for this role should have strong organizational skills, attention to detail, and excellent communication skills. They should also be familiar with project management methodologies and have a basic understanding of technology.
How you will do it
Work collaboratively to deliver specified goals on assigned projects.
Monitors and reports on the overall status of project.
Uses the project management methodologies, best practices, and tools. (Waterfall and Agile)
Project Coordinator will work closely with and provide vital assistance to the Project/Program Manager to ensure the successful delivery of the project.
Create and update project presentations for project statuses, project team meetings, and executive presentations
Administer the project RAID log, obtaining updates for open items.
Update the Teams and Project SharePoint sites (document repository) with project team updates and deliverables/artifacts.
Update PPM tool (Daptiv) weekly - schedule, tasks, risks & issues, status, financials etc.
Ensure data quality in Daptiv and project team site; Perform consistency check in deliverables on regular basis and at Phase Gates.
Support the Project Managers with meeting coordination and meeting minutes and MS Project Plan updates.
Manage the On-boarding & Off-boarding of project resources
Process SoW for Approval (VMO-GO) and request POs
Request network & system access
Request hardware/software provisioning as required
Track project spend and Reconcile project Forecast & Actuals against Budget monthly
Process vendor SOWs/Quotes for Approval (VMO-GO) and request POs
Provide finance with month end accruals to ensure any dollars spent but not yet invoiced are recognized in the financial results
Analysis of project work to ensure correct Capex/Opex categorization
Assist with the management and monitoring of project financials by understanding project charges through time reporting, invoices, and business cross charges, analyze for accuracy, and perform necessary follow-ups.
Assist the PM with the preparation of capital requests in official CAR form as necessary and route through system
Work with the Financial Controller to reconcile the IT Daptiv system to business GL on a monthly basis to ensure they are aligned
What we look for
Ability to gather and address both business and technical requirements.
Bachelor’s Degree, IT related field preferred
Project Management qualification desirable.
1-3 years relevant experience, preferably in a large globally dispersed organization
Strong communication, analytic, and critical thinking skills; Fluent in English (for non-English speaking countries)
Ability to work collaboratively
Flexibility to work across time zones
Excellent MS Office skills
Experience with Daptiv and different ERPs is a plus
Must be highly motivated, quick-learner/self-starter and independent.
Demonstrated ability to oversee multiple projects of team/SMEs, develop internal/external relationships, established a cross-team partnership.
Strong problem solving, decision making, issue analysis, and resolution skills. Highly organized.
Demonstrated ability to work with multiple stakeholders and manage competing priorities with internal clients.
Ability to work well in a fast-paced multicultural global work environment.
Johnson Controls does not request pregnancy or HIV testing as a requirement for admission, permanence or promotion.