Job Information
UCLA Health Administrative Assistant to Medical Director - Oncology, Santa Monica in Santa Monica, California
Description
In this role, you will provide administrative support for the faculty medical director of the Division of Hematology-Oncology Santa Monica 2020 clinic as well as the Director and Assistant Director of the Oncology Community Practices. Screen and forward calls taking detailed phone messages. Assist in scheduling meetings, maintain faculty calendar and perform transcription of documents including manuscripts and memos. Organize documents, maintain office files, and maintain curriculum vitae and other support for faculty updating on a monthly basis. Process office supply orders and travel reimbursements. Prepare University forms and type minutes, meeting agendas, outlines, and other items. Assist in scientific manuscript preparation proofreading articles and manuscripts. Assist in all functions related to preparation of contracts and grants, clinical trial materials, including downloading forms, composing correspondence, etc. Assist Director and Assistant Director of Oncology Community Practices with special projects.
Salary range: $29.42/hr - $42.14/hr
Qualifications
Required:
Ability to make independent judgments and to evaluate complex issues.
Administrative abilities to resolve complex issues to implement long-range plans.
Ability to speak persuasively to individuals and to a large and small group.
Skill in working independently with a minimal amount of direction.
Skill in setting priorities when there are deadline pressures, competing requirements, and a heavy workload.
Skill in writing grammatically correct letters, reports, memos and minutes.
Skill in editing and proofreading correspondence for correct grammar, spelling and punctuations.
Ability to speak to individuals using appropriate grammar and vocabulary to obtain information, explain policies and procedures.
Knowledge of contact persons for information on appropriate patient-related materials, grant preparation, manuscript preparation and billing analysis and trouble shooting.
Working knowledge of medical oncology terminology.
Skill in performing duties changing from on duty/task to another of a different nature.
Skill in performing duties with frequent interruptions and/or distractions.
Skill in negotiations sufficient to inquire and negotiate discounted rates for various events.
Ability to work cooperatively with other staff members, faculty, patients, nursing staff and others.
Skill in handling an executive calendar for a faculty member with Division, Departmental, and other University responsibilities.
Skill in the use of Macintosh and personal computers and computer software. Working knowledge of Microsoft Word, Excel, PowerPoint and Microsoft Mail and various databases and hospital network software.
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