Job Information
Ellis Medicine Human Resources Onboarding Coordinator in Schenectady, New York
Under the direct but limited supervision of the Director of HR Operations, the Human Resources Onboarding Coordinator is responsible for coordinating Ellis Medicine’s end-to-end candidate Onboarding process, as well as supporting the recurring New Employee Orientation sessions. Responsible for providing administrative and logistical support of company-wide recruiting and retention efforts. Assist with the screening and interview process, and provides other support, as needed. This is a 100% on-site role at Ellis Hospital in Schenectady that requires seasonal flu vaccinations.
EDUCATION AND EXPERIENCE REQUIREMENTS:
Education:
High school graduate, Associate degree preferred
Experience:
Two (2) to three (3) years of experience in Human Resources preferred.
Individual must possess clerical, organizational, time management, and computer skills (including Microsoft 365).
A strong attention to detail, the ability to meet strict deadlines, and the ability to interact with applicants, internal customers, and external vendors confidently and proactively is essential to the role.
Strong communication, verbal and written communication, skills required
GUIDING BEHAVIORS:
Communication: Listen to understand, before seeking to be understood.
Collaboration: Deliver outstanding service ensuring that safety comes first.
Compassion: Serve every person with empathy, dignity, and compassion.
PHYSICAL REQUIREMENTS:
Should be able to push/pull, lift/move 15 lb., be able to perform moderately difficult manual manipulations such as using a keyboard, writing, and filing for extended periods of time, must be able to perform tasks which require hand-eye coordination such as data entry, typing and using photo copiers. Mobility requirements may include the ability to be stationary at a workstation for a prolonged period time in addition to being able to squat or be mobile for a reasonable length of time and distance. Communication requirements include the ability to comprehend the spoken English language in addition to being able to communicate and read the English language.
PRIMARY RESPONSIBILITIES OF THE POSITION
Successfully coordinate all aspects of the Onboarding process, including background checks, reference checks, pre-employment medical exams, and Criminal History Record Check (fingerprinting process), as well as I-9 and Child Abuse Registry verifications.
Support logistical planning for and facilitate New Employee Orientation sessions.
Provide timely updates to recruiters, hiring managers, and candidates.
Ensure candidates fully cleared before employment begins at Ellis.
Enter new employees into computer system and prepare new hire personnel paperwork.
Maintain accurate and well-ordered documentation of candidates throughout Onboarding process.
Meet with candidates to assist with pre-employment paperwork submissions.
Create candidate files and ensures proper dispositioning of all candidates.
Ensure all new employee files are HR and Joint Commission compliant.
Provide onboarding support for hospitalist residency program.
Interact with and support hiring managers throughout the recruitment process.
Advise HR leadership of potential HR-related issues and recommend and implement solutions as appropriate.
Stay current on compliance regulations pertaining but not limited to personnel file and I-9 retention.
Provide assistance in all HR areas in regard to policies, procedures and programs.
Answer basic functional questions and refers more complex HR matters to appropriate resources.
Assist the HR team and management with strengthening and enhancing the company’s HR programs, policies, and processes.
Enhance, conduct, and/or assist with the administration of the company’s internal training programs to align with long term HR goals and objectives.
Maintain and safeguard confidential candidate and new employee information.
Assist with miscellaneous local recruiting and retention activities.
Adheres to hospital policies and procedures related to
Mandatory education
Annual health assessment
Perform other related duties, as required.
Ellis Medicine is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex/gender, age, national origin, disability, genetic information, predisposition or carrier status, military or veteran status, prior arrest, or conviction record, marital or familial status, sexual orientation, transgender status, gender identity, gender expression, reproductive health decisions, or domestic violence victim status.
Salary Range: $21.22-30.77/hour Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.