Job Information
Carbon Lehigh Intermediate Unit 21 Administrative Assistant in Schnecksville, Pennsylvania
Administrative Assistant JobID: 1476
Position Type:
ADMINISTRATIVE ASSISTANT/ ADMINISTRATIVE ASSISTANT
Date Posted:
9/16/2024
Location:
Schnecksville, PA
Position Definition: The Administrative Assistant will provide secretarial services to the MIS Department, specifically related to Data Integrity. Relationship: The Administrative Assistant shall be directly responsible to the Director of Operations and MIS. Qualifications: Education/Experience:
High school diploma or GED.
Minimum one (1) year secretarial experience, preferred.
Skills/Knowledge:
Demonstrates advanced computer skills, including a thorough knowledge of Windows and the Microsoft Office Suite and proficient use of departmental computer systems.
Demonstrates secretarial skills to effectively use office equipment, including, but not limited to, phone system, fax machine, copier, typewriter, scanner, computer, and calculator.
Demonstrates the ability to maintain complete confidentiality.
Proficient data collection and entry skills.
Demonstrates the ability to maintain data integrity.
Demonstrates excellent oral and written communication skills.
Demonstrates the ability to work effectively and collaboratively in a team environment.
Demonstrates the ability to organize, plan, and manage job responsibilities in order to complete assignments with minimal supervision.
Demonstrates the ability to exercise good judgment.
Demonstrates the ability to follow instructions.
Demonstrates excellent interpersonal skills, demonstrated by patience, understanding, and congeniality.
Demonstrates the ability to complete tasks with attention to detail and accuracy.
Demonstrates the skills to provide the highest level of customer service, with patience and knowledge of the department’s services.
Demonstrates the ability to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Ability to attend work regularly at assigned work hours subject to lawful leave rights and responsibilities.
Physical:
Ability to stand, bend, stoop, sit, lift, reach, communicate (vision, hearing, and speech), and carry or convey sufficient weight to safely and effectively carry out functions, duties, and responsibilities.
Ability to independently ambulate in and around work locations.
Ability to travel to and from assigned work locations without employer support.
Ability to exhibit good manual dexterity to effectively carry out functions, duties, and responsibilities.
Authority: The Administrative Assistantwill have the authority to perform all functions listed below in accordance with established policies and procedures. Functions/Duties/Responsibilities: To perform this job successfully, an individual must be able to perform each essential function/duty/responsibility at acceptable standards. In accordance with both state and/or federal law, reasonable accommodations will be considered upon employee request. Essential:
Analyzes data for accurate reporting purposes.
Enters accurate data to all state reports.
Understands and utilizes PIMS and PennData Manuals in the carrying out of duties and functions.
Communicates with school districts and CLIU #21 departments for student accounting information for PIMS and PennData reports.
Develops a comprehensive understanding of the requirements, fields, and how the fields cross-reference within the PennData and PIMS systems.
Updates and follows a PIMS working calendar, which includes, but is not limited to, the dates for disseminating district information, receiving district information, and ACS reporting dates.
Follows a PIMS working calendar, as outlined by departmental procedures.
Complies with reporting deadlines and requirements, as outlined by PIMS system.
Maintains an accurate understanding of PowerSchool and the relationship to CLIU #21 programs.
Acts as a liaison to CLIU #21 staff for CATS and PowerSchool.
Collaborates with CLIU #21 Special Education Supervisor for accurate student data.
Effectively utilizes knowledge of CLIU #21 classroom exceptionalities and students for student data management.
Reviews and monitors CLIU #21 data system for proper completion and accuracy.
Provides secretarial support to the CLIU #21 data system for proper completion and accuracy.
Satisfactorily performs and carries out all functions/responsibilities/tasks, as assigned by Assistant Director or by MIS guidelines and/or procedures.
Ability to learn, apply, and follow CLIU #21 and MIS Department procedures, policies, and protocols efficiently and accurately.
Secondary:
This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform other duties as assigned.