Job Information
Alliance Defending Freedom Legal Administrative Assistant in Lansdowne, Virginia
Everyone says they want to change the world. We’re looking for people who actually will.
Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives.
Legal Administrative Assistant
Alliance Defending Freedom is looking for a highly organized Legal Administrative Assistant to join us in our Lansdowne, VA Office. As the Legal Administrative Assistant, you are a vital part of the Legal Team. In this role, you will report to the Litigation Support Manager, and are responsible for assisting the respective team in a variety of administrative tasks.
Your Essential Responsibilities:
In this position, you will:
Act in a confidential capacity.
Anticipate needs of your assigned team members.
Manage a variety of clerical responsibilities and projects with direct supervision.
Work and communicate with team members in the department and with other departments. Proofread documents. Review grammar and sentence structure.
Prepare binders for attorneys, such as pleadings binders and research notebooks.
Maintain case file information in Litigation database.
Maintain documents in electronic document management system.
Prepare correspondence to be sent to clients, courts, and other attorneys. File basic court documents either by traditional “paper” methods or via CM/ECF.
Prepare basic form documents such as pro hac vice motions, court appearances, and court admissions paperwork.
Prepare and coordinate travel itineraries.
Reconcile purchase card expenses and prepare vouchers to submit invoices for payment.
Maintain and manage administration needs (i.e., office supplies, IT support, etc.)
Fax, scan, copy, and collate legal documents and exhibits
Prepare UPS/FedEx shipping labels, packages, and letters.
Create and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes.
Create, maintain, and organize hard copy files.
Manage Outlook calendar for assigned attorneys.
Coordinate meetings, events, and office lunches, etc.
Assist with special projects as needed.
Serve as backup for other assistants.
Other Responsibilities (Non-Essential):
You will be asked to perform related duties or special projects as assigned.
Skills you need to succeed:
Demonstrated proficiency in:
Strong administrative skills.
Strong time management skills.
Strong computer skills, including experience with Microsoft Office, including Word, Excel, and Outlook.
Excellent organizational skills.
Excellent verbal, written, and interpersonal communication skills.
Ability to:
Professionally handle confidential information.
Make sound decisions under demanding conditions.
Learn and apply other software applications.
Education and/or experience:
- 1-3 years of legal administrative experience preferred
ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE
COMPENSATION AND BENEFITS PACKAGE, TOO?
We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.