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Job Information
Alliance Defending Freedom Legal Administrative Assistant in Scottsdale, Arizona
Everyone says they want to change the world. We’re looking for people who actually will.
Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please review our Statement of Faith and Doctrinal Distinctives.
Legal Administrative Assistant
Alliance Defending Freedom is looking for a highly organized and focused Legal Administrative Assistant to join us in our Scottsdale, AZ Office. As a Legal Administrative Assistant, you are a vital part of the US Legal Advocacy Team. In this role, you are responsible for assisting your assigned team members in a variety of administrative tasks.
Your Essential Responsibilities:
In this position, you will:
Manage a variety of clerical responsibilities and projects with direct supervision
Work and communicate with team members in the department and with other departments
Proofread documents. Review grammar and sentence structure
Prepare binders for attorneys, such as pleadings binders and research notebooks
Maintain case file information in the Litigation database
Maintain documents in an electronic document management system
Prepare correspondence to clients, courts, and other attorneys. File basic court documents either by traditional “paper” methods or via CM/ECF
Prepare basic form documents such as pro hac vice motions, court appearances, and court admissions paperwork
Prepare and coordinate travel itineraries
Reconcile purchase card expenses and prepare vouchers to submit invoices for payment
Maintain and manage administration needs (i.e., office supplies, IT support, etc.)
Fax, scan, copy, and collate legal documents and exhibits
Prepare UPS/FedEx shipping labels, packages, and letters
Create and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes
Create, maintain, and organize hard copy files
Manage Outlook calendar for assigned attorneys
Coordinate meetings, events, and office lunches, etc.
Serve as backup for other assistants
Other Responsibilities (Non-Essential):
- You will be asked to perform related duties or special projects as assigned
Skills you need to succeed:
Demonstrated proficiency in:
Strong administrative skills
Strong time management skills
Strong computer skills, including experience with Microsoft Office, including Word, Excel, and Outlook
Excellent organizational skills
Excellent verbal, written, and interpersonal communication skills
Ability to:
Anticipate the needs of your assigned team members
Professionally handle confidential information
Make sound decisions under demanding conditions
Learn and apply other software applications
Education and/or experience:
- 1-3 years of legal administrative experience preferred
ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE
COMPENSATION AND BENEFITS PACKAGE, TOO?
We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.