Job Information
Expeditors Administrative Records and E-Billing Coordinator in Seattle, Washington
Expeditors International of Washington, Inc. is a publicly traded global logistics company headquartered in Seattle, Washington, U.S.A. with over 18,000 employees working at over 300 locations across six continents. We offer a full suite of logistics services, including air and ocean freight consolidation and forwarding, trucking, customs brokerage, order management, warehousing and distribution, and other customized, technology-based logistics solutions. At Expeditors, our employees are our greatest asset and the key to providing the best-in-class customer service that our organization is known for throughout the industry.
Position responsibilities include, but are not limited, to the following:
E-billing management assistance (email invoices to international branches, follow-up to ensure payment in a timely manner, assist with reconciliations liaising between vendors, the legal department and accounting)
Manage department files and records; plan, organize, and coordinate records maintenance, storage, preservation and disposition activities involved in the management of a wide variety of departmental records; and perform related work.
Contribute to team effort by accomplishing related results as needed
Oversee a wide variety of document coordination, accuracy, distribution and record-keeping
Organize, analyze and validate information
Prepare written reports and correspondence
Provide general office and administrative support to team
Bindering, indexing, copying, scanning and printing projects, providing post-scanning quality assurance to ensure batches are complete, accurate, and of a high quality
Manage department’s file digitization
Data entry and systems migration support
Supplies management
Facilities management and common area oversight
Technical computer and equipment liaison and troubleshooter
Assist with apostilles and legalizations
Collaborate with global team members
Support business process improvement initiatives and projects
Provide backup support to other administrative team members
Experience
2+ years of progressive office experience
Proficient with Microsoft Office suite of products in performing a variety of computer-based tasks
Knowledge of SharePoint preferred
Abilities and Skills
Effective verbal and written communication skills
Exceptional organizational skills
Attention to detail and tidiness
Professional presence and pursuit of excellence
Excellent customer service and interpersonal skills
Winning attitude, team player and collaborator
Flexible in responding to shifting workload requirement
Sound work ethic/demonstrated integrity
Research and analytical skills
Attention to detail and accuracy
Self-starter who thinks ahead of the curve
Excellent organizational, project and time management skills
Ability to manage multiple priorities in a fast-paced environment
Ability to handle a large variety of details and to work with all levels of the organization
Ability to handle sensitive and extensive confidential data
Takes initiative and makes independent decisions when necessary
Proactive commitment to follow through on assignments
Research and resolution of non-routine matters
A successful candidate must pass Expeditors’ pre-employment background check.
Expected base salary: $53,000 - $63,000
Eligible for bonus
Expeditors offers excellent benefits:
Paid Vacation (first year prorated based off month of hire then eligible for 15 days)
Holidays (10)
Flexible Days (2)
Paid Sick Time (accrual rate of 1 hour of sick time per 30 hours paid)
401(k) Retirement Savings Plan with employer match
Employee Stock Purchase Plan (ESPP)
Medical, Prescription Drug, Dental & Vision Coverage
Health Savings Account (HSA)
Life and Disability Insurance
Paid Parental Leave (additional eligibility criteria)
Dependent Care Flexible Spending Account (DC FSA)
Commuter Benefit
Employee Assistance Program (EAP)
Training and Personnel Development Program
Educational Assistance and Reimbursement
May be eligible for bonus following first year of continuous employment in position.
All your information will be kept confidential according to EEO Guidelines.