Shire Jobs

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together. If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table! Work Scope: Supervision and scheduling of Events Team members Functional supervision of event support staff (set-up crews, third party vendors) Responsible for the coordination and execution of high level special events as requested by the Amazon customer Leads site visits, planning meetings and final details meetings with Amazon customer and supporting vendor partners Establish new policies and procedures necessary to clearly define event support of high level event support in high profile areas Establishes and provides clarity to existing policies and procedures relating to Events Team support Demonstrates continuous effort to improve operations, service levels, and streamline work process Responsible for tracking team progress through data metrics Creation and submission of monthly reports to Events Team Manager, demonstrating team progress and workload Identifying opportunities for improving team communication and efficiency Assisting in the planning and hosting of the occasional GREF-related event as needed Other duties as assigned in support of Events Team Manager Essential Functions: Provide prompt and courteous response to Amazon employee and client requests within the guidelines set forth by Hines and Amazon Global Real Estate and Facilities Maintain ethical, professional and courteous relations with contractors and employees and property management teams Perform as a team member with all employees Communicate and work effectively with Officers, senior contacts within client organization, and business associates. Maintain all business contact information Prepare proposals and presentations Assist in compiling budget information and business review metrics Compose business letters, summaries and reports using proper format, punctuation, grammar, diction and style Create graphs, charts, and other complex documents Assist with Facilities team communications and coordination of response activity during emergencies if deemed reasonable and prudent, and as trained by supervisor Comply with all company and regional policies Learn and follow all Amazon GREF policies and procedures as they apply to administration positions Flexible hours: Must be willing to work nights, evenings and weekends as necessary Other Functions: Carry out other duties as assigned by supervisors Essential Physical Capabilities: Meet highest attendance and punctuality requirements Operate personal computer, software as appropriate for project