Shire Jobs

As the Office Manager at Edelman's Seattle office, you will play a pivotal role in ensuring the smooth operation of our workplace. You will oversee administrative tasks, manage facilities, and coordinate office activities to promote an efficient and productive work environment. This role involves supervising a team of two to three direct reports and collaborating with different departments to support the office's needs, including citizenship and finance. Experience with office moves is preferred. Additionally, this role requires approximately 15 percent travel to our Portland office once a month.

- - Administrative Management: - Supervise and support administrative staff in handling day-to-day office tasks, including managing correspondence and organizing office supplies. - Develop and implement efficient office procedures and policies to streamline operations and enhance productivity. - Coordinate meetings, appointments, and travel arrangements for senior management and other staff members as needed. - Facilities Management: - Oversee the maintenance and functionality of office facilities, including equipment, furniture, and amenities. - Liaise with building management to promptly address facility-related issues and ensure a safe and comfortable working environment. - Manage vendor relationships for services such as cleaning, security, and maintenance, negotiate contracts, and ensure quality standards are met. - Office Coordination: - Serve as the primary point of contact for internal and external stakeholders regarding office-related inquiries and requests. - Plan and execute office events, gatherings, and celebrations to foster a positive and inclusive company culture. - Collaborate with department heads to support their specific office needs and facilitate cross-departmental initiatives. - Collaboration with Citizenship and Finance: - Work closely with the citizenship team to organize and support community engagement activities and initiatives. - Assist the finance department with budget management, office expenses, and invoice processing as needed. - Office Moves: - Utilize previous experience with office moves to plan and execute smooth transitions during relocations or expansions. - Coordinate logistics for the move/remodel of the office, minimizing disruption to daily operations. - Collaborate with relevant stakeholders to ensure all move aspects are completed efficiently and on schedule. - Travel to Portland Office: - Approximately 15 percent travel to our Portland office monthly to provide support and coordination and meet with office coordinator. - Team Leadership: - Provide guidance, mentorship, and performance feedback to direct reports, fostering professional development and growth within the organization. - Delegate tasks effectively and ensure that responsibilities are distributed equitably among team members. - Foster a collaborative and supportive team environment, promoting open communication and teamwork.

Basic Qualifications

- - Bachelor's degree or equivalent work experience - At least 3 years of experience in office management or related fields.

Preferred Qualifications

Strong leadership skills, with the ability to effectively manage and motivate a team.

Excellent organizational and multitasking abilities, with a keen attention to detail.

Exceptional communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.

Proficiency in Microsoft Office Suite and other relevant software applications.

Knowledge of facilities management best practices and relevant regulations.

Ability to adapt to changing priorities and thrive in a fast-paced environment.

Expe