Job Information
Robert Half Administrative Assistant (High Level) in Solana Beach, California
Description
Are you ready to be the go-to person that keeps a professional team running smoothly? We are seeking a highly-organized, dedicated and capable Administrative Assistant to support our executive team. In this role, you will enable the operations of our organization by being a trusted linchpin who ensures excellent coordination, enables seamless communication, and provides exceptional administrative support.
Responsibilities:
Smooth coordination of executives' schedules: Arrange meetings, confirm appointments, solve calendar conflicts, and set up transportation as required.
Attend meetings to capture minutes and action items, follow up to ensure tasks are completed timely.
Preparation of necessary material, reports, presentations and agendas for high-level meetings.
Facilitate and coordinate office procedures, day-to-day operations and monitoring of administrative projects.
Deliver and filter communications for executives: Understand the priority and relevance of the information, ensure smooth and effective communication.
Maintain the highest standard of confidentiality and exercise sound judgment when dealing with sensitive information.
Requirements
Proven experience as a high-level Administrative Assistant, Executive Assistant or similar role.
Demonstrated prowess in organization, prioritization, and time-management.
Adept in using office software including Microsoft Office suite and administrative tools.
Excellent interpersonal, written and oral communication skills.
Discretion and confidentiality in handling sensitive information.
Ability to manage stress and to remain flexible and calm under pressure.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .