Job Information
Robert Half Office Assistant in Somerville, Massachusetts
Description We are seeking an Office Assistant to join our team in the Printing/Publishing industry based in Somerville, Massachusetts. The successful candidate will play a crucial role in maintaining office logistics, supporting employee benefits and internship programs, handling reception duties, and managing mail-related tasks. This role offers a contract to permanent employment opportunity.
Responsibilities:
• Handle office logistics tasks such as maintaining office spaces, restocking supplies for the reception, kitchen, and first aid kits, and assisting with office communication.
• Organize staging and packing areas, and maintain the office supply room and parking lot.
• Support the Office Manager with tasks such as library shelving, creating birthday/anniversary posts, updating office sign-in sheets and staff lists, and coordinating with the shredding company.
• Provide support for Employee Benefits and Internship programs, including ordering book purchases for employees, coordinating intern desks, and setting up farewell gifts for interns.
• Undertake reception duties such as handling phone calls, responding to general email inboxes, dealing with consumer inquiries, greeting visitors, and keeping the reception area clean.
• Manage mail-related tasks including logging incoming packages and notifying staff, sorting and delivering mail, handling outgoing mail, and maintaining mailroom supplies.
• Liaise with vendors and maintain relationships, including relaying office closures to FedEx and developing mailroom procedures.
• Assist in preparing large mailings and the Finance department's FedEx bill audit.
• Perform miscellaneous tasks like mailing fan-mail and preparing and mailing anniversary cards to employees.
• Utilize various software systems and computer programs for efficient functioning, including Accounting Software Systems, ADP - Financial Services, CRM, and About Time. Requirements
• Minimum of 3 years' experience in an office assistant role or similar position
• Strong proficiency in excel
• Ability to effectively Answer and manage Inbound Calls
• Proficient in performing various Clerical Duties
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .