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The School District Claims Auditor has the exclusive authority to formally examine all charges, claims or purchases against the BOCES. Valid claims against the BOCES shall be paid by the Treasurer only upon the approval of the School District Claims Auditor. The auditing process should determine:

• That the proposed payment is valid and for a legal purpose, pursuant to applicable Board Policies and pursuant to any applicable law;

• That the obligation was approved by an authorized BOCES Official;

• That the items for which payment is claimed were in fact received or, in the case of services, that they were actually rendered;

• That the submitted voucher is in proper form, includes appropriate documentation (not a statement), does not include previously paid charges or any charges from which the BOCES is exempt, and is in agreement with the purchase order; and

• Testing of internal controls as necessary.

ESSENTIAL DUTIES:

• Reviews all invoices for errors, discounts and sales tax.

• Analyzes process for compliance with BOCES Policy and Regulations.

• Allows or rejects all charges, claims, and purchases against the BOCES.

• Tracks numerical sequence of the checks being approved.

• Submits recommendations to BOCES management on improving procedures.

• May occasionally be required or may request to attend meetings of the Board and/or Audit Committee.

• Assist with following up on outstanding issues.

• Maintains a log of auditing activities and their resolution.

• Prepare and submit reports to the Board as needed.

• Other duties as assigned by the BOCES.

Job Qualifications

Must possess or meet requirements for Civil Service title of School District Claims Auditor (Competitive, pending Exempt Status).

Knowledge: Thorough knowledge of the concepts, standards and generally accepted accounting principles; thorough knowledge of auditing practices, procedures and responsibilities; good knowledge of the organizational function and financial operations of a BOCES; and good knowledge of the BOCES’ procedures.

Experience: BOCES or school district cash disbursement processing experience and/or internal audit experience desired.

Skills/Aptitudes: Ability to establish and maintain effective working relationships with others; ability to communicate effectively both verbally and in writing; ability to develop clear and concise analyses, appraisals, recommendations and commentary; ability to make arithmetic computations accurately; integrity; tact; good judgment; discretion; and resourcefulness.

Position Start Date:07/15/2024

Application Deadline:07/11/2024

Civil Service Title: School District Claims Auditor (pending Exempt)

Job Number: Admin/Auditor-6/27/24