Job Information
Louisiana Department of State Civil Service Administrative Coordinator 1-4 in St. Francisville, Louisiana
Administrative Coordinator 1-4
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Administrative Coordinator 1-4
Salary
$1,733.00 - $3,120.00 Monthly
Location
St. Francisville, LA
Job Type
Classified
Job Number
CRT-2024-199966-MBT
Department
Culture Rec & Tourism-State Parks
Opening Date
09/13/2024
Closing Date
9/18/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
LOCATION AND POSITION INFORMATION:
This position is located atRosedown Plantation State Historic Site in St. Francisville, LA.
No Civil Service test scoreis required in order to be considered for this vacancy.
This position is in a Career Progression Group up to anAdministrative Coordinator 4. As part of a Career Progression Group,vacancies may be filled from this recruitment as an Administrative Coordinator 1, 2, 3, or 4based on the qualifications of the selected applicant. Please refer to the "Class Specifications" page by clickinghere (https://www.governmentjobs.com/careers/louisiana/classspecs) , for specific information of salary ranges, minimum qualifications and job concepts for each level.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
- AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Managing Budgets: The ability to be a good steward of state resources by effectively managing allocated funds.
The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana as a State, is a Model Employer for People with Disabilities.
For further information about this vacancy contact:
Melissa Thibodaux
Department of Culture, Recreation, & Tourism
1051 N. 3rd Street
Baton Rouge, LA 70802
Fax: (225) 342-7928
mthibodaux@crt.la.gov
Minimum Qualifications
MINIMUM QUALIFICATIONS:
No experience or training is required.
Job Concepts
Function of Work:
To perform a variety of clerical duties that are routine in nature in support of the staff members and/or operations of an organizational unit or program.
Employees usually follow detailed instructions or procedures. Very limited, if any, discretion is required in the performance of these duties.
Level of Work:
Entry.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 2 by the absence of experienced-level duties that require some independent judgment to perform.
Examples of Work
The purpose of this position is to provide a higher level of Administrative and Interpretive support at the park level. This person will primarily handle operations in the gift shop as well as provide interpretive support to the site.
60% Inventory Management & Purchasing
Maintains inventory of resale items and operational stock, and review sales records, to determine what items need to be ordered.
Assists with display and organization of resale merchandise, as well as pricing merchandise for sales.
Works with vendors to ensure timeliness and accuracy of products and services. Inspects incoming inventory, and compares specifications on invoices, requisitions, or purchase orders.
Responsible for all aspects of purchasing items, including but not limited to: preparing requests for purchase online, keeping all purchasing records, using the state purchasing system (including a LaCarte card), to complete purchases, etc.
Works closely with the Rosedown Park Manager, as well as the Office of State Parks (OSP) business office to ensure all purchasing and bidding guidelines are followed. Makes purchase recommendations for items.
Prepares all invoices and statements and forwards them to the business office for processing.
Prepares La Carte documentation for payment if necessary.
25% Interpretive Support
Performs site tours to visitors.
Coordinates with Interpretive Ranger in gathering historical data and documents from libraries, archives, and other resources.
Assures that all documents are submitted to the Administrative Office in a timely manner.
Serves as liaison between Historic Site and administrative office on matters of administrative support.
Provides support for the Interpretive Ranger(s) as needed during absences, providing input and using independent judgment to accomplish goals and fulfill public needs.
Organizes and maintains collections of historical documents and other materials.
Produces a written report on educational site visits.
Prepares exhibits, including creating labels and informational material.
15% Administrative Support
General daily operations of the gift shop include the selling of merchandise, customer service, and operation of a Point-of-Sale (POS) computer.
Appropriately handles cash and card transactions using the POS system.
Maintains cleanliness of area.
Perform routine administrative duties such as handling correspondence, scheduling appointments, and maintaining office supplies.
Prepares bank deposits, if required.
Greets visitors and provides information to them, answering any questions they may have.
Assists supervisor with any required paperwork, or other administrative duties.
Answers telephone inquiries.
Performs other related duties as assigned and performs customer service to a high degree of excellence.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
02
DA: Explain your rating by providing specific and relevant examples in the box below.
03
DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
04
DPf: Explain your rating by providing specific and relevant examples in the box below.
05
FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
1= I have no experience and/or am uncomfortable focusing on customers
2= I have limited experience or require assistance to focus on customers
3= I can focus on customers
4= I can focus on customers and help others improve their ability to focus on customers
06
FC: Explain your rating by providing specific and relevant examples in the box below.
07
MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
1= I have no experience and/or am uncomfortable managing resources
2= I have limited experience or require assistance to manage resources
3= I can manage resources
4= I can manage resources and help others improve their ability to manage resources
08
MR: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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