Job Information
State of Minnesota DCYF Payroll and Accounts Payable Supervisor/Human Services Supervisor 2 in St. Paul, Minnesota
Working Title: DCYF Payroll and Accounts Payable Supervisor
Job Class: Human Services Supervisor 2
Agency: Human Services Dept
Job ID : 77402
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 06/07/2024
Closing Date : 06/20/2024
Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office MMA
Division/Unit : DHS-Central Office / Financial Operations Division
Work Shift: Day Shift
Work Hours : 8:00 am - 4:30 pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $32.16 - $46.56 / hourly; $67,150 - $97,217 / annually
Classified Status : Classified
Bargaining Unit/Union : 216 - Middle Management Association/MMA
FLSA Status : Exempt - Executive
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
In the 2023 legislative session, the Governor’s Office, Minnesota legislature, and leaders for children and families worked in partnership to pass legislation establishing the Department of Children, Youth, and Families (DCYF) to create a sustainable, public face for children’s issues in state government. This new cabinet-level agency brings together programs centered on children and families, including child care and early learning, child support, child safety and permanency, economic support and food assistance, and youth opportunity. This position will become a part of DCYF.
* Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) (Within Minnesota or neighboring states) and flexible hours options are available .*
As Payroll and Accounts Payable Supervisor, you will maintain and administer purchasing, payroll, and payment functions for the new Department of Children, Youth, and Families (DCYF). This position directly supervises the payroll and accounts payable team ensuring that employee and department obligations are promptly encumbered, paid, and recorded in SEMA4 and SWIFT. This position is responsible for developing purchasing, encumbering, payment, and payroll processes and procedures and training department staff to ensure departmental obligations are promptly, accurately, and efficiently paid, and that internal controls are in place to mitigate risk. Responsibilities include:
Supervising the payroll and accounts payable team of 5 employees, ensuring that employee and department obligations are promptly encumbered, paid, and recorded in SEMA4 and SWIFT.
Lead payroll operations assuring that employee salaries and travel costs are promptly, accurately, and efficiently processed using Self-Service and SEMA4.
Lead DCYF SWIFT purchasing, encumbering, and vendor payment functions assuring that departmental obligations are promptly, accurately, and efficiently paid and that internal controls are in place to identify areas of weakness.
Utilize technology to automate DCYF purchasing and payment functions, maintain audit trails, and provide data for reporting to maximize operational efficiencies.
Direct, maintain, and monitor DCYF SEMA4 security clearances for payroll tasks. Assign security profiles to DCYF employees that maintain good accounting controls but facilitate staff doing their jobs.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.
Demonstrated leadership experience, which can include:
Experience as a supervisor, lead worker, team lead, project lead
Completion of a State of Minnesota leadership program (e.g. Emerging Leaders Institute - ELI)
A paid/unpaid position leading a program or chairing a committee (e.g. Employee Resource Group - experience must include:
1+ year of experience identifying issues, goals and strategic actions
100+ hours per year time commitment
AND
3 years of professional accounting experience. Experience must demonstrate:
Experience in payroll and accounts payable as well as the demonstrated ability to interpret and analyze fiscal data related to them.
Thorough knowledge of Generally Accepted Accounting Principles (GAAP), standards and practices.
Experience working with SWIFT or similar Accounts Payable, Budgets, and Purchasing systems, in order to analyze payments and encumbrances, determine causes of failed processes, correct posting errors, run monthly reports to analyze open vouchers, payables, guide program accountants accounts payable and purchasing staff in resolving a variety of issues initiated with entries in different modules.
Experience working with SWIFT or similar Accounts Payable, and Purchasing Module systems to create purchase orders, to evaluate pending payment voucher, to perform budget check activities, to process interface transactions from agency sub-systems, and to run and review reports related to system queries.
Experience interpreting fiscal records and reports, charts of accounts, account structure, budgets, programs, grants and organizational structure.
Ability to research, interpret, analyze and explain state laws, policies, rules, regulations and procedures as they relate to fiscal operations.
Ability to interpret financial documents.
Ability to direct work activities of staff and monitor and report on work performance.
*A Bachelor’s degree in Accounting may substitute for 1 year of experience.
Preferred Qualifications
Experience working with the State of Minnesota accounting systems, including work in SWIFT, SWIFT-ER, and SEMA4.
Experience analyzing fiscal reports for adherence and conformance to federal laws, state statutes, and agency policies.
Skilled in preparing and interpreting fiscal records and reports, recognize problems, and effect solutions.
Variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.