Shire Jobs

Meeting Coordinator The Meeting Coordinator will be responsible but not limited to, supporting onsite meetings and events while following the client's vision and values. The ideal candidate has a hospitable and creative personality reinforced with exceptional business acumen and tech-savviness. This position will both perform event planning duties, support the reservation process, customer service, participate in client/team meetings and backup staff as needed. You will be an informational resource for the client, facility team and onsite services. This role requires flexibility and the ability to wear many hats of service. Maintain supplies in assigned meeting spaces. Provide excellent customer service to the client and meeting attendees Provide reservation support for onsite meetings and events. Being the first point of contact for the client to gather meeting and event logistics to support their requests needs. Participate in meetings with services that support meetings. Day of meeting support based on the meeting/event and the clients needs. Able to retain knowledge and understand of the complexity of the meetings and meeting spaces. Work with A/V groups to coordinate client's needs. Have basic A/V knowledge to help troubleshoot issues in meeting rooms. Coordinate set ups with Plant Engineering for meetings/events. Provide room diagram as needed. Ability to handle last minute requests, and quick turnaround time in-between events. Must be highly organized and able to prioritize their daily/weekly schedule. Data entry; Maintain accurate reporting in Excel for meetings and other various data. Ability to be on your feet, standing or walking for extended periods of time. Have good direction of your space and location. Take on other project assignments. Time management skills with the ability to meet deadlines. Data entry. On site daily. Experience: At least 3-5 years of meeting and event coordinating. With an emphasis onsite campus support. Previous concierge or VIP experience a plus. The ability to multitask many priorities and drive results in a fast and heavily matrixed environment. Exceptional customer service with a passion for coordinating and hospitality. Required Skills: Business, Communication, Event Logistics, Event Planning, Independent Thinking, Interpersonal Relationships, Networking Events, Organizing, Professional Etiquette, social media, Taking Initiative, Time Management, Working Independently. Highly collaborative with strong interpersonal skills. Excellent verbal and written communication skills with the ability to communicate professionally. Proficient skills in Microsoft Office Suite (Excel, Word, PowerPoint, Visio, Outlook). JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.