Jabil Legal Administrative Assistant in St. Petersburg/Tampa, Florida
At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. With over 260,000 diverse, talented and dedicated employees across 100 locations in 30 countries, our vision is to be the most technologically advanced and trusted manufacturing solutions provider. We combine an unmatched breadth and depth of end-market experience, technical and design capabilities, manufacturing know-how, supply chain insights and global product management expertise to enable success for the world’s leading brands. We are driven by a common purpose to make a positive impact for each other, our communities, and the environment.
JOB SUMMARY The Jabil Legal Department is looking for an organized, ambitious and motivated Administrative Assistant with a minimum of 5 years of experience to support the Corporate department in St. Petersburg, Florida. This Administrative Assistant will report directly to the Legal Administrative Supervisor, as part of Jabil Legal’s centralized administrative function.
ESSENTIAL DUTIES AND RESPONSIBILITIES· Coordinate executives, directors and/or manager’s calendar, meetings, correspondence and presentations as needed.· Coordinate and arrange meetings facilities and records and transcribes minutes of meetings.· Participate or lead special projects and/or events.· Arrange and coordinate travel schedules and reservations when required.· Administer program, projects and/or processes specific to the department served.· Serve as the administrative liaison with others within and outside the company regarding administrative issues relating to purchasing, personnel, facilities and operations.· Generate reports and graphs as needed.· Order and maintain supplies.· Plan and prepare for customer visits.· Serve as resource to others in the resolution of complex problems and issues.· Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.· Comply and follow all procedures within the company security policy.· May perform other duties and responsibilities as assigned.JOB QUALIFICATIONSKNOWLEDGE REQUIREMENTS
Proven ability and experience supporting executive level staff (handle calendars, schedule meetings, arrange travel and submit expense reports), and supporting the day to day operations of their teams.
Experience in calendar management, including scheduling key meetings and events.
Advanced computer skills, including demonstrated experience with Outlook, Word, PowerPoint and Excel and ability to use web-based tools.
Ability to help prepare power point presentations including ability to succinctly summarize complex information with appropriate guidance and oversight.
Experience working with legal billing and matter management systems or ability to quickly become proficient with such systems.
Demonstrated excellence in reading and writing, including legal oriented materials.
Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment.
Consistent record of meeting deadlines and taking initiative to make confident and well-informed decisions.
Great work ethic - possess a “can-do” attitude for all situations, no task too big or too small to handle
Excellent written and verbal interpersonal skills and strong sense of professionalism.
Ability to proactively anticipate team needs and enthusiastically help solve issues
Direct experience handling sensitive and confidential information with integrity, discretion and upmost confidentiality.
Know when to delegate issues upward and when to apply common sense.
Calm under pressure, sense of humor and good with people.
Ability to excel in a team environment while also working in both team and independent environments.
Support on-site meetings and events, including room reservations and catering.
Desire and ability to assist with multiple and varying projects, identify and propose solutions for improvement to team processes and effectiveness.
Desire to learn and develop individual and team skills and abilities.
Prior experience supporting lawyers or legal teams is preferred
Fluency in a second language is not required but is considered a plus
Experience in Legal Billing is preferred
Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identify, age, disability, genetic information, veteran status, or any other characteristic protected by law.
If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to Always_Accessible@Jabil.com or by calling 1.727.803.7515 with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail or phone number. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address and/or phone number.