Job Information
Jabil Legal Administrative Assistant in St. Petersburg/Tampa, Florida
At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. We are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, manufacturing, and supply chain solutions. With over 50 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.
JOB SUMMARYSupport assigned functional managers within the Jabil Legal Department by providing administrative and clerical support.
LOCATION
This role will be based on-site at our St. Petersburg, FL - Corporate Headquarters.ESSENTIAL DUTIES AND RESPONSIBILITIES
Coordinate attorney and/or manager’s calendar, meetings, correspondence and presentations as needed.
Coordinate and arrange meetings with facilities and provide support during meetings.
Participate or lead special projects and/or events.
Arrange and coordinate travel schedules and reservations when required.
Administer program, projects and/or processes specific to the department served.
Serve as the administrative liaison with others within and outside the company regarding administrative issues relating to purchasing, personnel, facilities and operations.
Generate reports and graphs as needed.
Order and maintain supplies.
Plan and prepare for customer visits.
Assist with legal billing, follow up with law firms and invoice processing.
Partner with Accounts Payable in order to process legal invoices.
Serve as resource to others in the resolution of complex problems and issues.
Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.
Comply and follow all procedures within the company security policy.
Serves as the administrative liaison with others within and outside the company regarding administrative issues relating to legal billing and/or any other operational needed
Serve as resource to others in the resolution of complex problems and issues.
Experience/knowledge of working with legal billing and matter management systems or ability to quickly become proficient with such systems.
May perform other duties and responsibilities as assigned.
JOB QUALIFICATIONS
KNOWLEDGE REQUIREMENTS
Proven ability and experience supporting Legal Counsel (handle calendars, schedule meetings, arrange travel and submit expense reports), and supporting the day-to-day operations of their teams.
Advanced computer skills, including demonstrated experience with Outlook, Word, PowerPoint and Excel and ability to use web-based tools.
Ability to help prepare power point presentations including ability to succinctly summarize complex information with appropriate guidance and oversight.
Demonstrated excellence in reading and writing, including legal oriented materials.
Excellent organizational skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment.
Consistent record of meeting deadlines and taking initiative to make confident and well-informed decisions.
Great work ethic - possess a “can-do” attitude for all situations, no task too big or too small to handle.
Excellent written and verbal interpersonal skills and strong sense of professionalism.
Ability to proactively anticipate team needs and enthusiastically help solve issues.
Direct experience handling sensitive and confidential information with integrity, discretion and upmost confidentiality.
Know when to delegate issues upward and when to apply common sense.
Calm under pressure, sense of humor and good with people.
Ability to excel in a team environment while also working in both team and independent environments.
Support on-site meetings and events, including room reservations and catering.
Desire and ability to assist with multiple and varying projects, identify and propose solutions for improvement to team processes and effectiveness.
Desire to learn and develop individual and team skills and abilities.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to apply common sense understanding to carry out simple one- or two-step instructions.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to operate a personal computer including using a Windows based operating system and related software.
MINIMUM QUALIFICATIONS
Bachelor's degree in Business, a Legal field, or related field preferred.
Ideally, at least a year of clerical/administrative relevant experience is required (relevant internship experience counts), such as calendar management, including scheduling key meetings and events.
Prior experience supporting In House Attorneys and/or Legal teams is strongly preferred.
Prior experience in Legal Billing is preferred.
Fluency in a second language is preferred, as this role will have global ties.
Or equivalent combination of education, experience, and/or training.
BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact the Federal Bureau of Investigations internet crime hotline (www.ic3.gov), the Federal Trade Commission identity theft hotline (www.identitytheft.gov) and/or your local police department. Any scam job listings should be reported to whatever website it was posted in.
Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.
Accessibility Accommodation
If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to Always_Accessible@Jabil.com or calling 727-803-7988 with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail or phone number. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.