Job Information
Aston Carter Business Operations Supervisor in Stanford, California
Description
Assist Director of Operational Excellence in supporting daily operations of Facilities, Infrastructure & Safety Supervise and provide direction to the Operations Team of Program/Project Coordinators and Administrative Assistants to ensure operational excellence and excellent customer service Address operational issues and concerns through cross-functional problem solving utilizing LEAN methodologies Educate and drive competency across the operations team on best practices, company policies and service standards Maintain operational standards and provides leadership around standard work and processes to drive accountability across Operations Team Continuously evaluates operational procedures and implementation of improvements to align with Stanford Health Care Assist in interviewing, recruiting, training, performance evaluation, promotion and termination activities Responsible for maintaining a clean, safe and organized office space, including standard office supplies Independently manages small scale projects including planning, development of project schedule, tracking of action items and escalations Provides highly reliable, confidential, and sensitive administrative support to the Executive Director of Facilities, Infrastructure & Safety through maintaining calendar, triaging incoming calls/correspondence, and prioritizing requests Ensure strong relationships and reliable service with all stakeholders through effective interactions and communication Supports initiatives and programs in terms of organization, documentation, and logistic coordination of key assignments Maintains accurate records and directory for the business unit and all staff Utilizes strong organizational skills to manage multiple tasks and rapidly changing priorities. Coordinates standard business unit meetings and events including scheduling, logistics, coordinating audio/visual needs and handouts, ordering food and communicating with staff Maintains the confidentiality of the business unit at all times both inside and outside the work place. Provides leadership necessary to maintain a motivated, productive, and highly skilled team through open communication and collaboration
Skills
powerpoint, excel pivot tables, project management, operations management, calendar management, content creation, content management, smartsheet, standard operating procedure, sop, microsoft office, executive support, Healthcare
Top Skills Details
powerpoint,excel pivot tables,project management,operations management,calendar management,content creation,content management
Additional Skills & Qualifications
Ability to communicate effectively, both orally and in writing; write in a clear and understandable manner. Understands complex verbal or written instructions. Well organized and systematic in work processes, possess collaboration skills; ability to multi-task and handle multiple priorities. Ability to problem solve real-time either individually or collaboratively with a group. Advanced computer skills including Microsoft Office Suite Demonstrated knowledge of incident management practices. Ability to work under the pressure of upcoming schedule or necessary decisions. Ability to make assignments and share decision-making with team members as appropriate. Must have leadership skills, ability to lead, exercising strong interpersonal skills. Ability to interact effectively and professionally with individuals at all levels, both internal and external. Ability to work effectively both as a team player and leader. Knowledge of principles and practices of organization, administration, fiscal and personnel management. Knowledge of LEAN methodologies and ability to apply 5 years experience with Bachelors degree or 9 years work experience
Experience Level
Intermediate Level
Pay and Benefits
The pay range for this position is $51.15 - $60.00/hr.
• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Stanford,CA.
Application Deadline
This position will be accepting applications until Dec 2, 2024.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.