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Faculty Affairs Administrator

School of Humanities and Sciences, Stanford, California, United States

Administration

Post Date Sep 13, 2024

Requisition # 104309

Faculty Affairs Administrator

TheSchool of Humanities and Sciences (H&S)is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: Stanford's Physics Department is a teaching and research department in the School of Humanities and Sciences. For undergraduates, we offer Physics majors and minors with a variety of pathways. For graduate students, we offer a Physics Ph.D. program. The department has approximately 50 faculty members, over 200 graduate students, over 100 undergraduate students, over 60 postdocs, approximately 20 administrative staff and 10 teaching staff members.

Position Summary: The Department of Physics is seeking a Faculty Affairs Administrator (FAA) to manage all faculty and academic appointments, reappointments, promotions, and searches, and manage and track all faculty leave. In addition, the FAA will manage all visiting scholar and visiting faculty appointments, including processing appointments in the FASA system. For all these areas, the FAA will manage and interpret University policy, and provide critical analysis and guidance to internal and external stakeholders, ensuring compliance with University and School policy.

Additionally, the FAA will coordinate, oversee, and help to arrange all academic departmental events, such as the weekly colloquium, monthly faculty meetings, faculty lunches, the faculty retreat, and several annual lecture series. This involves inviting speakers, arranging travel, ordering catering, and processing financial transactions. The FAA will also provide administrative and analysis support to the department Chair and DFO and may be assigned other duties.

The FAA will work under the general supervision of the DFO, and will regularly interact and liaise with many stakeholders, including faculty, staff colleagues, external visitors, and the H&S Dean’s Office and the Provost’s Office. To be successful in this role, the FAA must possess critical thinking skills, a high attention to detail, be customer-service oriented, have a flexible and positive attitude, excellent verbal and written communication, and practice sound judgment.

Thisis a 100% FTE continuing exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting(hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. A cover letter and resume are required. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

· Provide operational support and guidance to search/review committees and make recommendations for process improvement.

· Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).

· Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.

· Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and re-appointments.

· Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.

· Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.

· Oversee all faculty visa matters, as needed.

· Manage and coordinate departmental academic events

• Other duties may also be assigned.

EDUCATION AND EXPERIENCE:

Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

· High level of attention to detail and accuracy.

· Ability to track, monitor and adhere to deadlines.

· Ability to learn university systems.

· Experience working with databases and Microsoft Office suite.

· Excellent communication skills.

· Demonstrated ability to act with tact and maintain confidentiality.

· Demonstrated problem solving and analytical skills.

· Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.

· Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

WORKING CONDITIONS:

• Occasionally work extended hours.

The expected pay range for this position is $77,000 to $93,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

● Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

● A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

● Discovery and fun. Stroll through historic sculptures, trails, and museums.

● Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4172

• Employee Status: Regular

• Grade: G

• Requisition ID: 104309

• Work Arrangement : Hybrid Eligible