Job Information
Stanford University HR Operations Specialist (Fixed Term) in Stanford, California
HR Operations Specialist (Fixed Term)
Human Resources Services, Redwood City, California, United States
Human Resources
Post Date Sep 10, 2024
Requisition # 104540
Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.
Ensuring that Stanford is the best-led, best-managed university in the world, University Human Resources (UHR) supports a culture and environment where Stanford people contribute great things and experience the same. The Client Services team supports departments under the UHR umbrella in delivering university-wide programs for Stanford faculty and staff. As a UHR team member, you will have the opportunity to expand your knowledge and skills by taking advantage of our many professional development opportunities. We are also known for our collaborative nature where team members are encouraged to share their ideas, think out of the box, and where skill sets are unified to enhance the team. You will be a member of our HR Operations team reporting to the HR Operations Supervisor.
Join the HR Operations team as we serve Stanford to:
● Increase the efficiency and accuracy of transaction processing
● Relieve administrative burden for those who rarely use HR systems
● Share best practices across Stanford’s distributed HR functions
● Safeguard the reliability of Stanford’s electronic data records
● Design and improve operational processes and procedures
Stanford University Human Resources (UHR) is seeking a 9-month Fixed Term, fully on-site HR Operations Specialist who has experience in processing I-9 forms for incoming new employees, rehires and re-verifications, onboarding, and high volume HR transaction work with the highest degree of accuracy. As an employee within a center of expertise on transactions and operations, the incumbent will also promote best practices across the wide Stanford HR community. This role will work in partnership with local HR Management and central University HR staff. The position will process I-9 forms, provide guidance on Stanford’s onboarding process, audit HR data, and ensure timely and accurate processing of job changes, job postings, hires, terminations, position changes, salary changes, additional transactions, and other operational work.
The ideal candidate will possess the ability to identify opportunities to improve operational processes in order to be more efficient and accurate while maintaining the highest level of confidentiality, will be self-motivated and have the ability to work independently and with a team. This position will interact with all schools and VP areas to enter and maintain human resources (HR) related employee data from a source document into a computer system and verify entries for accuracy and completeness.
CORE DUTIES*:
Demonstrate good judgment and attention to detail when processing and auditing form I-9s and supporting documents
Review an employee’s I-9 to verify identity and employment authorization and relay relevant information to our local Payroll department
Provide centralized onboarding new hires services (e.g provide assistance on how to receive a Stanford ID, help with direct deposit set up, complete required training courses, etc)
Process a high volume of transactions using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.
Interpret and apply HR policies when answering client questions and processing transactions. Continuously learn and adapt to new policies and procedures required to process and resolve personnel transactions, inquiries and issues.
Provide direction to clients on how to submit transactions to the University HR Operations team and how to process directly into the HR system verbally and/or through job aids and templates.
Escalate unique and/or complex HR transactions (e.g., retroactive increases) to the Team Lead or Senior Specialists for resolution.
Based on audits conducted by school and VP areas, process transactions to correct employee records as needed.
Provide input to continuously improve processes and procedures.
*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
MINIMUM REQUIREMENTS:
Education & Experience:
High school diploma, G.E.D., or equivalent and two years of relevant experience or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
Strong attention to detail and accuracy. Ability to learn and apply general HR policies using problem solving skills.
Ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact and discretion.
Ability to consistently follow through with assignments and meet deadlines.
Ability to multitask and to effectively organize workload.
Excellent oral and written communication skills.
Strong and effective interpersonal and customer service skills.
Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
Familiarity with HR information systems, such as PeopleSoft and time/leave systems.
Preferred Knowledge, Skills and Abilities:
Demonstrated ability to take initiative and ownership of projects.
Collaborative team player, able to work effectively on multiple assignments in a team environment.
Familiarity with Taleo Applicant Tracking System.
Certifications and Licenses:
None
PHYSICAL REQUIREMENTS*:
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
Rarely kneel/crawl, operate foot and/or hand controls.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
- This position will be located on-site at the Stanford University campus and will be required to provide coverage for other Stanford locations.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .
The expected pay range for this position is $28.37 to $35.33 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
Schedule: Full-time
Job Code: 4633
Employee Status: Regular
Grade: E
Requisition ID: 104540
Work Arrangement : On Site