Job Information
Robert Half Department Assistant Receptionist in Sun City, Florida
Description
We are seeking a reliable and proactive individual to join our team as a part-time Department Assistant Receptionist. As a Department Assistant Receptionist, you will provide essential administrative and clerical support, ensuring the smooth functioning of our department. Your responsibilities will include answering phones, managing calendars, making travel arrangements, coordinating events, and assisting with various office tasks. Additionally, the Department Assistant Receptionist will be expected to support executives at the Senior Leadership Team (SLT) level and below.
Key Responsibilities:
Answering and directing incoming calls
Typing and word-processing documents
Maintaining calendars and scheduling meetings
Making travel arrangements
Coordinating building and equipment maintenance
Setting up and tearing down events hosted at the center
Managing office supplies and ensuring organization and cleanliness
Tracking expenses and attendance
Greeting visitors and providing assistance
Handling copying, faxing, and sorting/delivering mail
Providing supervision and guidance to other clerical/administrative staff as necessary
Requirements
Required Qualifications:
High school diploma or GED
2 years of customer and/or clerical experience
1 year of experience managing and coordinating travel arrangements, lunch orders, RSVPs, and sorting/delivering mail
1 year experience managing an office, including opening/closing, office supplies, checking printers, organization, and cleanliness
Knowledge of customer service principles and practices
Good verbal and written communication skills
Bilingual in Spanish
Ability to lift up to 30 lbs
Preferred Qualifications:
1 year experience of proficient use of Microsoft Office, including Excel and Word
2 years of call center phone experience or receptionist experience
Ability to multitask effectively
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .