Shire Jobs

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

• Organize national and international travel, including hotel reservations, visas, passports, and itineraries;

• Prepare for meetings, such as booking rooms and arranging for working lunches and coffee breaks;

• Organize correspondence, coordinate pickups/deliveries, direct documents, maintain necessary records and controls, handle confidentiality, and ensure security;

• Schedule onboarding for new directors;

• Prepare corporate card expense reports in Concur, as well as request medical reimbursements for Executives and dependents;

• Follow up on various matters related to commitments and requests;

• Assist executives in performing their duties by attending to people (both external and internal clients), running information, drafting documents, and handling physical and electronic correspondence;

• Handle supplies and file physical and electronic documents, assisting in the execution of administrative tasks and meetings;

• Coordinate general services such as mail, messengers, transportation, notary services, cleaning, contractors, equipment maintenance, furniture, facilities, etc.;

• Administer assets, and consumable materials, including organizing national and international travel, hotel reservations, visas, passports, and itineraries;

For Executives Band 10 only:

Coordinate and handle the directors' schedules, including planning commitments, meetings, and conferences; handle purchase orders and payment requests; assist in organizing corporate events (presentations, gifts, room reservations, coffee breaks, materials, invitations, and satisfaction surveys).

Technical Skills:

• Completed higher education;

• Experience in administrative and/or customer service areas;

• Knowledge of Microsoft Office Suite;

• Advanced English;

• Intermediate Spanish (desirable).

Behavioral Skills:

Interpersonal Relationship, Customer Focus, Proactivity, Initiative, Communication, Organization.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.