Job Information
Robert Half Administrative Coordinator in Tacoma, Washington
Description
We are offering a Part Time opportunity for an Office Coordinator role in Tacoma, Washington. As part of our team, you will play a vital role in managing administrative tasks and ensuring the smooth operation of the office. This role is part of a temporary employment arrangement and will be instrumental in maintaining the efficiency of our daily operations.
Responsibilities:
• Greet and assist visitors entering the Administrative Office, providing exceptional customer service
• Handle incoming calls and emails, ensuring they are routed to the appropriate parties
• Assist the public with website navigation and on-line memberships
• Coordinate office machine maintenance and repair, and provide training on office machines
• Maintain office supplies, including requisitioning, tracking, and distribution
• Prepare and distribute mail and FedEx shipments, and handle processing and reconciling of purchase orders
• Generate in-house reports and weekly updates, and handle the tracking and processing of external donation requests
• Provide comprehensive administrative support to all departments within the organization
• Ensure operational readiness of office equipment, including troubleshooting and repair coordination
• Manage business card orders for eligible employees and maintain a supply for visitor distribution.
Requirements
• Minimum of 2 years' experience in an Administrative Coordinator role or similar position
• Proficiency in Microsoft Office Suites including Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Familiarity with Calendar Management Systems
• Excellent skills in Customer Service and Project Coordination
• Ability to handle Data Entry tasks efficiently and accurately
• Experience in drafting and managing Correspondence
• Knowledge of C-Suite level support and interactions
• Strong ability in Calendar Management and Master Scheduling
• Experience in processing and managing Purchase Orders
• English proficiency is required; however, bilingual or multilingual candidates are highly valued.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .