Shire Jobs

The Opportunity Manufacturing Administrative Assistant at a growth-oriented energy company Opportunity to have impact at the core of the business Work as part of a dynamic team within a diverse and multifaceted manufacturing facility You will provide administrative support to the members of the Refinery Operations Department. As part of your specific responsibilities, in the following areas, you will: Scheduling and Timekeeping: Maintain and post department schedules and calendars. Prepare weekly work schedules for multiple operations teams. Evaluate the accuracy of timesheets submitted by supervisors and follow up with supervisors and individual employees when there is a discrepancy. Responsible for the accurate and timely processing of Operations daily timekeeping and review payroll for accuracy and necessary corrections. Verify employee's vacation/sick accruals, review employee hours prior to payroll transmission making necessary adjustments and investigate and resolve payroll processing errors. Enter employee time off requests into payroll system and applicable calendars. Track employee absences through the payroll system and record details about personal days, sick leave, jury duty, and extended leave of absences. Track overtime hours for fatigue management. Documentation and Records Management: Prepare shipping Dock Packets and related paperwork. Format, prepare, and issue Operations Manuals & Procedures for technical subject matter experts. Maintain databases, process data entry, communicate action items, report progress, and assist with report requests. Set up, organize, and manage filing systems to ensure organized paperwork. Prepare onboarding packets for new hire orientations. Track uniform distribution and reimbursement allowances. Equipment and Supplies Management: Maintain breakroom, copiers, and other department equipment. Track and stock office supplies to avoid interruptions in standard office operations Meeting and Event Support: Support department meetings by preparing paperwork, presentations, and food. Schedule and assure details for meetings, including room, equipment, catering, and participant coordination. Plan and coordinate internal and external events, including annual meetings and team outings. Additional Duties: Protect confidential and sensitive information. Create solutions for process improvement. Serve as backup for the Office Manager and provide back-up coverage to other administrative jobs as required for department effectiveness. Perform other duties as assigned. Note: This description is intended to give you a general overview of the position, additional responsibilities and opportunities may be identified based on current business needs. Qualifications To meet the basic qualifications for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. To comply with the regulations at this work location, successful applicants must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). Please review eligibility criteria athttps://www.tsa.gov/for-industry/twic.To be a good fit for the Manufacturing Administrative Assistant opportunity, you will have: 5+ years of experience providing administrative support to an active and dynamic team. Clear verbal and written communication skills Self-starter with strong organizational skills and the ability manage multiple tasks while attending to details and meeting deadlines Demonstrated professional interaction with diverse workforce as the face of the Department Good computer skills with intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, OneNote, SharePoint) with demonstrated ability to Utilize/maintain electronic databases and