Job Information
MyFlorida ADMINISTRATIVE ASSISTANT III - 79010300 in TALLAHASSEE, Florida
ADMINISTRATIVE ASSISTANT III - 79010300
Date: Sep 19, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 837621
Agency: Business and Professional Regulations
Working Title: ADMINISTRATIVE ASSISTANT III - 79010300
Pay Plan: Career Service
Position Number: 79010300
Salary: $1,512.34 - $1,657.48 Biweekly
Posting Closing Date: 09/29/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
DIVISION OF REGULATION
Administrative Assistant III
Position Number: 79010300
Hiring Salary: $1,512.34 - $1,657.48 Biweekly
OPEN COMPETITIVE
Our Organization and Mission:
License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike.
Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.
The Work You Will Do:
This position is located within the Division of Regulation, Tallahassee Regional Office. This position is responsible for providing administrative support to the Regional Program Administrator and support staff in the Tallahassee Regional Office.
Your Specific Responsibilities:
Incumbent serves as a personal and confidential assistant to the Field Office Manager for Regions I and II. Assists the Field Office Manager, Regional Program Administrator, Investigator Supervisor, Inspectors, and Investigators with administrative matters. This position requires the ability to objectively evaluate problems and make decisions independently, arriving at solutions based on Department policies and procedures.
Assists Regions I and II with internal case management tracking system, with the current statistical information on the status of cases, citations, and notices of non-compliance monthly.
Tracks citations after issuance by Inspectors/Investigators for both Regions. Sends payments to Revenue for further processing.
Closes notices of non-compliance for both Regions. Maintains associated paperwork.
For Regions I and II, assists with staff orientation and all paperwork necessary for employment with DBPR and office needs.
Property custodian for Regions I and II, ensuring accurate recordkeeping of office equipment. Responsible for surplus equipment processing and handling incoming surplus and new equipment.
Responsible for compilation of statistics for Regulation, coordination of information needed, and producing the monthly report, and others, as required. Oversees and maintains invoices and billings, travel vouchers, and reimbursement requests for the regional offices.
For both regions, completes reimbursement requests, recordkeeping, and deposit processing. Prepares annual reports.
Oversees all supplies, furniture, and equipment including computer needs for the regional offices. Effects continuous building item and equipment repairs for Region I and II offices. Oversees forms management, processes updates, creates in-office forms and account set-ups, and oversees implementation, as needed, to facilitate effective office operations.
Develops and oversees efficient filing system for Region II office and maintains master records for office. Coordinates and oversees timely records destruction.
Scans case related documentation to OnBase for Regions I and II.
Serves as primary reception person for Region II office, answering phones, opening mail, and greeting visitors.
Assists the Unlicensed Activity Unit with outreach event coordination, provides payments, and other related activities.
Performs monthly WEX/car log reconciliation.
Performs other duties as assigned.
Knowledge, Skills, and Abilities:
Knowledge of applicable Florida Statutes and rules, agency policies and procedures.
Ability to understand and apply these statutes, rules, and policies.
Ability to communicate effectively, orally and in writing.
Ability to coordinate and prioritize work assignments.
Ability to use available technology to perform duties, including but not limited to, computer software and hardware, OnBase, Single Licensing System, and other data systems.
Knowledge of administrative and clerical procedures and systems.
Minimum Requirements :
High School Diploma or its equivalent; and
One year Administrative or Clerical Office experience; and
Experience formatting, editing and creating comprehensive correspondence using Microsoft Office and e-mail correspondence using Microsoft Outlook; and
Preferred :
Preference will be given to applicants who have/are:
Experience in a regulatory field.
Proficient in using OnBase and Versa Regulation.
Knowledge of and ability to interpret and apply applicable Florida Statutes, laws, policies and procedures.
The Benefits of Working for the State of Florida:
“ Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
State of Florida retirement package: 3% employee contribution required.
Nine annual paid holidays and one personal holiday
Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
Ability to earn up to 104 hours of paid sick leave annually.
The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
The State of Florida provides a $25,000 life insurance policy to eligible employees.
Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
Tax deferred medical and childcare reimbursement accounts are available.
Tuition waiver program to attend an approved State of Florida College or University
For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com
*Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. *
Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
NOTE : This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
SPECIAL REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.
A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.
The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
TALLAHASSEE, FL, US, 32399
Nearest Major Market:Tallahassee