Job Information
MyFlorida CONTRACT MANAGER INVOICE SPECIALIST - 73006337 in TALLAHASSEE, Florida
CONTRACT MANAGER INVOICE SPECIALIST - 73006337
Date: Sep 20, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 837997
Agency: Department of Revenue
Working Title: CONTRACT MANAGER INVOICE SPECIALIST - 73006337
Pay Plan: Career Service
Position Number: 73006337
Salary: $44,060.16 - $60,927.48 Annually
Posting Closing Date: 09/30/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Florida Department of Revenue
Child Support Program
Contract Manager Invoice Specialist (Government Operations Consultant II)
Tallahassee
The Florida Department of Revenue’s Child Support Program helps children get the financial support they need and deserve, promoting more stable childhoods and brighter futures. The Department invites you to apply to become an essential member of our team. We are committed to maintaining a diverse workforce and providing employment opportunities to veterans and individuals who have a disability. To learn more about the Department of Revenue’s excellent array of benefits, including career training, tuition waivers, paid vacations, insurance, and retirement programs, visit our website (https://floridarevenue.com/sites/careers/SitePages/Home.aspx) .
JOB SUMMARY:
This position performs invoice payment processing and validation activities for the Contract Management Team. If you enjoy reviewing documents for accuracy and completeness, and being an integral part of a team, this may be the position for you. Your duties would include:
Coordinating the invoice payment process with internal and external customers
Compiling and analyzing data, determining effectiveness, and recommending next appropriate action
Serving as liaison to internal and external partners; maintaining open communication and working relationships; solving problems and making recommendations
Entering data using Microsoft Office Word, Excel, Outlook, and state systems
Timely documenting receipt of invoices from contractors on the invoice document, and in the invoice database
Reviewing supporting documentation, reports, and databases to validate accuracy of invoices
Managing the invoice approval process in a timely and accurate manner in accordance with state and federal law and DOR policy and procedures
Routing accurate invoices, including application supporting documentation and completed required forms to Operational Accounting
Timely and accurately update all databases for each invoice processed during the month
Providing excellent customer service, maintaining a professional demeanor and striving for continual improvement.
Expressing and exchanging information effectively, timely and professionally
MINIMUM REQUIREMENTS:
One year of experience reviewing, interpreting, and applying laws, rules regulations, policies and procedures as related to fiscal responsibility.
One year of experience reviewing documents for accuracy.
One year of experience entering data into computer systems
One year of experience preparing and submitting formal and informal reports to management.
One year of experience communicating with management and external partners.
One year of experience creating, modifying, and reviewing documents using Microsoft Word and Excel.
PREFERENCES:
Preference will be given to applicants with experience reviewing invoices for accuracy in a business environment.
Experience using CAMS.
Experience using Adobe Acrobat Pro.
SPECIAL NOTES:
This position is part-time telework eligible after training and an acceptable level of proficiency is reached
A skills verification test (SVT) will be administered to determine eligible applicants for interview.
SALARY: $44,060.16 - $60,927.48.
BENEFITS:
Benefits include, but are not limited to, health insurance, life insurance, tuition waivers, paid sick and personal leave, 10 paid holidays annually, retirement savings, and vision and dental insurance.
ADDITIONAL INFORMATION YOU NEED TO KNOW
CONTACT INFORMATION: Mervat Attalla, (850) 617-8141, Mervat.Attalla@floridarevenue.com .
SCREENING DISCLAIMER: Your responses to qualifying questions must be verifiable by skills and/or e xperiences you stated on your candidate profile and/or resume.
SKILLS VERIFICATION TEST OR ONLINE SKILLS ASSESSMENT: If you meet the minimum job requirements, we might require you to take a skills verification test or an online skills assessment to be considered for an interview.
CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.
CRIMINAL BACKGROUND CHECKS: You will be required to undergo a National Level-2 criminal background check which requires you to provide your fingerprints.
REMINDER: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at http://www.sss.gov .
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32317
Nearest Major Market:Tallahassee