Job Information
MyFlorida SENIOR MANAGEMENT ANALYST II-SES - 77060161 in TALLAHASSEE, Florida
SENIOR MANAGEMENT ANALYST II-SES - 77060161
Date: Dec 3, 2024
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Requisition No: 841808
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: SENIOR MANAGEMENT ANALYST II-SES - 77060161
Pay Plan: SES
Position Number: 77060161
Salary: $58,000.02
Posting Closing Date: 12/17/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
FWC Office of Finance and Budget
Senior Management Analyst II-SES
Salary: $58,000.02 annually
1875 Orange Avenue E.
Tallahassee, FL
Office of Finance and Budget/OED
Senior Management Analyst II – SES 77060161
Tallahassee, Florida
Our organization:
The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.
Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.
Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com
Requirements:
Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.
Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application and resume. Cover letter required and should provide information regarding any gaps in employment.
Work at the FWC is cross-functional, meaning duties may cross division/office lines. The Commission expects employees to function across FWC's organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.
Minimum Qualifications:
Seven (7) years of experience in accounting or financial management, two (2) of which must have been in financial account management, auditing and account reconciliation, or
Bachelor’s degree in accounting, finance or related field from an accredited college or university and three (3) years of professional work experience can substitute for the required experience.
Preferred Qualifications:
Preference will be given to candidates with PCard Works Administrator experience.
Duties and Responsibilities include:
The primary duty is to function as FWC’s Purchasing Card (Pcard) Administrator. Duties and responsibilities include:
Coordinate, monitor, and oversee PCard program and ensure that key controls are in place, operate as designed, and comply with the State of Florida PCard Policy Manual and FWC procedures.
Serve as FWC’s primary point of contact for the Statewide Purchasing Card Administrator (SPCA) and Bank of America (BOA), ensuring FWC is in compliance with BOA, Department of Management Services (DMS), Department of Financial Services (DFS), and any established state regulations and requirements
Develop and maintain FWC’s PCard Plan, procedures, guidelines, trainings and manuals related to the Pcard Unit, ensuring alignment with DFS and other supporting State of Florida policies
Serve as a liaison between FWC’s Accountholders and Approvers, DFS, and BOA in resolving issues that may arise regarding transactions or operations of the PCard program
Work with the Accounting Services Section Leader and Disbursements management on process improvements as it relates to user training, operational processes, WORKS functionality, and other applications used by the PCard Section. This includes research, making recommendations, fact finding, analyzing data and working with management to implement changes/solutions
Update Accountholders, Approvers, Advocates and Auditors via agency-wide communication as necessary
Monitor and update PCard SharePoint site with timely and accurate information
Perform post-audits of payments processed through the PCard Works system. This includes coordinating and scheduling audits; performing audit steps to include report analysis to detect inadequate controls and unusual or significant trends; establishing audit files and work papers to substantiate findings and recommendations; and preparing audit report drafts and participating in audit report discussions with responsible personnel.
Perform monthly Scoped Compliance Reviews
Perform periodic reviews of PCard transactions and activity to ensure compliance
Provide analysis and reports of PCard post audits results
Work with Division/Office staff on post audit results
Identify and make recommendations for the Pcard compliance audit process
Respond to any audit findings and develop corrective action plans
Supervise employees in the PCard Unit by communicating regularly, motivating, training, evaluating, planning and directing employees’ work.
Responsible for hiring, firing, evaluating, training and taking disciplinary actions
Review work of subordinate employees for accuracy, completeness and compliance with directives, policies and procedures
Evaluate work performance, establish job priorities, control workflow and ensure compliance with established deadlines
Perform other duties as required.Knowledge, Skills and Abilities required for the position:
Knowledge of accounting and auditing principles, methods of reviewing and analyzing financial data, and basic management principles and practices
Knowledge of Florida Reference Guide to State Expenditures
Ability to assess budgetary needs and formulate policies and procedures
Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities; to collect, evaluate and analyze data to develop alternative recommendations; and to document work and other activities relating to the improvement of operational and management practices
Ability to determine work priorities and ensure proper completion of work assignments; to communicate in writing and verbal effectively; to work independently, to solve problems and make decisions; and, to establish and maintain effective working relationships with others
Proficient in the use of Microsoft Excel, Word, Outlook, and Adobe Acrobat
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399
Nearest Major Market:Tallahassee