Job Information
Aston Carter Administrative Assistant in Tampa, Florida
Administrative Assistant
Description:
Responsible for vendor/supplier partner management including collecting and submitting insurance documentation, evaluating compliance status, and providing contracting support.
Identify process improvement opportunities and support implementation as needed.
Manage time efficiently to execute workload.
Recognize situations (repeated deficient documentation, credit holds, etc.) requiring escalation
Collect and submit required insurance documentation from suppliers and vendors through standardized outreach process
Run reports through (semi-)automated process to evaluate vendor/supplier insurance compliance status.
Knowledge of detailed requirements (processes, systems, and documentation) necessary to support the creation of new supplier/vendor agreements and to review submitted documents for completeness
Regularly review current system data for accuracy and update as needed.
Utilize systems for creation and management of contracts
Utilize vendor portal for trade partner setup and management.
Process requests from field partners and offices to change vendors/supplier hold status.
Process requests through Service Now to update vendor/supplier data
Skills:
Document control, Administrative support, MS excel, Document Management, Data Entry, Written and Verbal Skills
Additional Skills & Qualifications:
Attention to detail and organizational skills
Past experience managing vendor contracts
Experience collecting certificates of insurance
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.