Job Information
Jacobs Entry-Level Project Coordinator in Tampa, Florida
Our team has an immediate need for an Entry Level Project Coordinator in our Tampa, FL, office. This position will be responsible for a variety of administrative support tasks for project managers and area leadership including staff onboarding and support, office management, proposal support, and internal/external event and meeting coordination. This position will also serve in key roles by working with operations and sales staff to produce strategically focused, professional-looking documents such as proposals or client deliverables. Under the guidance of senior staff, you will support key marketing initiatives and focus on coordination and production of compliant and timely deliverables. The ideal candidate is organized, accountable, and demonstrates responsibility for meeting deadlines and following through on commitments.
Performs a variety of administrative/clerical tasks in functional areas such as finance, purchasing, or for a specific business or technical unit.
Gathers, compiles, tracks and reports on information relevant to project assignment from multiple sources
Sets up and maintains files, refers callers, arranges meetings and conferences, receives, refers and answers mail
Reviews drafts and finished documents for grammar usage
Compiles and generates reports, statistics, timelines, tables, graphs, correspondence and presentations
Provide marketing support to geography sales and global sales operation functions
Proofread and edit technical and non-technical documents for accuracy and consistency.
Coordinate and develop sales documents such as proposals, including developing content; will require interfacing with project managers, graphic designers, and desktop publishing support staff to deliver content that meets schedule and delivery requirements.
Assists project managers with project set-up activities such as: facilitating the internal approval process; preparing draft task orders; preparing RAMP tool.
Assists project managers with routine activities such as: drafting monthly invoices; facilitating gathering information from project staff for monthly progress reports; preparing PowerPoint presentations; preparing meeting agendas and meeting minutes; setting up meetings in Microsoft Teams; and entering reoccurring information into Microsoft Excel files.
Assists project managers with preparing internal documentation such as: project descriptions in one page format and SF330 format; project summary paragraphs for sales use; gathering and publishing client quotes; and updating project team members’ master resume.
Join us and we will assist in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.
Bachelor's degree in a business, marketing, communication, technical, or other related field is preferred
Excellent verbal and written communication skills, including proficiency in grammar, punctuation, spelling, and formatting preferred
An ability to work in a fast-paced environment
Ability to work both independently and in a team environment
Must be organized, able to manage multiple, simultaneous projects, and work under tight deadlines
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.