Shire Jobs

*Essential Job Responsibilities:  *

• To take and transcribe dictation, often of a technical and/or confidential nature.
• Gather and summarize data to prepare monthly reports and agendas.
• Edit documentation from administrators and incorporate information into agendas, presentations or reports as appropriate.
• Update school district webpage, social media websites and makes decisions on editing, deleting and approving posts.
• Manage communication on behalf of the Coatesville Area School District, such as: screen telephone calls, compose letters and memoranda, meet with visitors, answer routine questions, and furnish information when necessary. Direct calls and emails to appropriate departments.
• Facilitate arrangements for meetings held by Director of Pupil Services and Special Education.
• Plan school wide events as directed by the Director of Pupil Services and Special Education.
• Communicate the Director of Pupil Services and Special Education instructions and/or directions to individuals or departments as assigned.
• Maintain database(s) for important events, and helps with letters, mailings, etc.
• Assist other Executive Administrative Assistants when necessary.
• Initiate and draft response letters on behalf of the Director of Pupil Services.
• Attend meetings and take electronic minutes as necessary or assigned.  Prepares minutes in electronic format.
• Primary contact for vendors.
• Manage Purchase Orders from inputting requisitions through processing invoices.
• Maintain vendor contracts and schedule services as required.

*Additional Job Responsibilities: *

• Maintain database for budget codes and budget spending.
• Provide reports regarding budget and balances
• Perform other job-related duties as assigned by immediate supervisor.* *