Job Information
CBRE Facilities Coordinator (Event Support) in Tokyo, Japan
Facilities Coordinator (Event Support)
Job ID
178621
Posted
01-Aug-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Tokyo - Tokyo - Japan
JOB SUMMARY
The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs as onsite staff. Team size is approx. 1 staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
Support events and room setup/removal.Assist in moves and relocation of furniture as per request.Assist with space configuration at client conference center (including but not limited to: meeting rooms, multi-purpose rooms, Auditorium, pre-function space and café etc) as per users’ event requirements.Support space management before, during and post event as per users’ event requirement .
Issue purchase orders to the vendors
Support budget, monthly finance report and forecast with handling invoices to the client, invoices from the vendors, and following up payment delay.
Be the person in charge of contract management and Seal request
Administrating physical access request for the site staff and sub-contractors at the site
Support Facility management activities
EHS single point of contact; manage EHS related activities and Audit for site team on all related actions with support from regional and local EHS leaders.
Prepare quarterly diversity report
Support onboarding staff and transferring staff
File management
Works associated with each of the all above items.
Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training.
CERTIFICATES and/or LICENSES
None
COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE
Preferable basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and/or ABILITIES
Basic skills with Microsoft Office Outlook. Business level English and Japanese
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)